Events And Parents Association Administrator

1 week ago

Melbourne, Victoria, Australia Methodist Ladies' College Full time

Ref Code
998307

Location
Melbourne

Category
Operations

Sub Categories
Community Engagement

The Role:
Full-Time | Permanent
Location: Kew, Melbourne
Closing Date: 30 May

Methodist Ladies' College (MLC) is one of Australia's most respected and innovative independent girls' schools, with a proud history of inspiring students to achieve their best and become world-ready women. We are currently seeking a highly organised and enthusiastic Events and Parents Association Administrator to support our busy Community Engagement Team.

About the Role
The Events and Parents Association Administrator plays a vital role in the successful planning and delivery of a wide portfolio of community events throughout the school year. These include events for parents, alumnae, prospective families, and key student social functions. This is a dynamic and hands-on role requiring excellent communication, administrative, and event coordination skills.
Reporting to the Events Manager, you will support event logistics, communications across internal and external stakeholders, and operational planning while maintaining an engaging and professional presence.
Weekend and evening work will be required, in line with the College's event calendar.

Some of your primary duties and responsibilities will include:

- Provide administrative support to the Community Engagement Team, including calendar management, supplier communications, document tracking, compliance monitoring, and volunteer processes
- Support event logistics including campus access, event bump-in/bump-out coordination, and equipment management
- Assist with the planning and delivery of events that align with College priorities and community expectations
- Coordinate event briefs, timelines, run sheets, collateral, and promotional materials
- Monitor event budgets, prepare post-event reports, and support continuous improvement through structured debriefs
- Maintain filing systems, databases, and office resources to ensure efficient event delivery
- Communicate clearly and professionally with internal and external stakeholders to ensure the successful execution of events

About You
- Minimum of 2 years' experience in administration and/or event coordination
- Highly effective organiser with excellent attention to detail
- Strong communication skills (verbal and written) and ability to build positive relationships
- Competent in digital tools and systems relevant to events and office administration
- Demonstrated ability to work both collaboratively and independently in a fast-paced environment
- Adherence to all College policies and demonstration of behaviours in accordance with the Child Safe Standards
- Current Working with Children Check
- Right to work in Australia

Why Join MLC?
- Join a values-driven, inclusive school community focused on collaboration, excellence, and student wellbeing
- Contribute to events that build meaningful connections across the MLC community
- Work in a supportive team environment with access to on-site facilities and professional development opportunities

MLC puts child safety at the forefront and is committed to providing a child-safe environment. The safety of our students is paramount and is the responsibility of all staff.

  • Reservation & Events Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Spring Street Events Full time $104,000 - $130,878 per year

    The European is a well renowned hospitality business located in Spring Street, Melbourne.  We are looking for a part time Reservation and Events Administrator who loves hospitality as much as we do and has a strong understanding of our industry. You will be working with a great friendly team in our Spring Street office and the position would suit someone...

  • Event Coordinator and Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAlumni Full time $80,000 - $85,000

    Event Manager and Administration Assistant Job SummaryThis is an exciting opportunity to join our team as an Event Manager and Administration Assistant. In this role, you will be responsible for coordinating all aspects of Alumni events, including invitation creation and distribution, event collateral and communications, RSVPs, event payments, provision of...

  • Events Assistant

    1 week ago

    Melbourne, Victoria, Australia Methodist Ladies' College Full time

    Ref Code523029LocationMelbourneCategoryOperationsSub CategoriesCommunity EngagementThe roleFull Time position availableThe Events Assistant supports the efficient and effective running of the College's busy Parents' Association Support Office, undertaking a range of administrative and communications functions to facilitate efficient operations. One of the...

  • Event Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia National Gallery of Victoria Full time $80,000 - $100,000 per year

    VPS 2.2:**$70,086 per annum + 12% superannuationFull Time, Fixed Term for 2 yearsClosing date for application: 5pm on 12 September 2025**The National Gallery of Victoria (NGV) is seeking an Event Administration Assistant to provide administrative and database support to the NGV's Events team. This role is crucial to the efficiency and productivity of the...

  • Event Administration Assistant

    3 weeks ago

    Melbourne, Victoria, Australia National Gallery of Victoria Full time

    OverviewEvent Administration Assistant role at National Gallery of Victoria. VPS 2.2: $70,086 per annum + 12% super. Full Time, Fixed Term for 2 years. Closing date for applications: 5pm on 12 September 2025.About the positionYou will provide administrative and database support to the NGV's Events team. This role is crucial to the efficiency and productivity...

  • Event Administration Assistant

    3 weeks ago

    Melbourne, Victoria, Australia National Gallery of Victoria Full time

    OverviewEvent Administration Assistant role at National Gallery of Victoria. VPS 2.2: $70,086 per annum + 12% super. Full Time, Fixed Term for 2 years. Closing date for applications: 5pm on 12 September 2025.About the positionYou will provide administrative and database support to the NGV's Events team. This role is crucial to the efficiency and productivity...

  • Events Supervisor

    5 days ago

    Melbourne, Victoria, Australia Spring Street Events - European Full time

    Spring Street Events - EuropeanSpring Street Events as part of the European group is looking for an experienced and passionate Events Supervisor & Administration CoordinatorLocated in Melbourne's CBD are our collection of nine event spaces including, Melbourne Supper Club, Siglo, Tea Room, Spring Street Cheese Cellar, Recoleta and French Saloon. Each of our...

  • Freelance Contracts Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeContract Administrator Full time $105,956 - $135,067

    Role SummaryAs a key member of our team, you will play a vital role in managing and overseeing the contractual aspects of our operations.Working closely with various teams, you will be responsible for the administration of all subcontractor and supplier contracts within prescribed limits.With strong organizational skills and attention to detail, you will...

  • Administrative Support Professional

    1 week ago

    Melbourne, Victoria, Australia beBeeEvent Full time $60,000 - $84,000

    Conference & Events Coordinator Job SummaryThis role involves providing administrative support for the sales activity of client events, including producing contracts and proposals, marketing materials, event coordination, and liaising with clients. The ideal candidate will have previous experience with administration, supplier liaison, and a sound...

  • Arts & Events Administration Officer

    1 week ago

    Melbourne, Victoria, Australia Melton City Council Full time

    **Full Time**Permanent**Position****Band 4 - Salary Range $74,283 to $78,754 per annum + 12% Super + ADO****Salary offered will depend on level of skills and experience.****Why join Melton City Council?**Melton City Council is proud to serve one of Australia's fastest-growing and most diverse communities. We are a forward-thinking local government committed...