Event Coordinator and Administrative Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAlumni Full time $80,000 - $85,000
Event Manager and Administration Assistant Job Summary

This is an exciting opportunity to join our team as an Event Manager and Administration Assistant. In this role, you will be responsible for coordinating all aspects of Alumni events, including invitation creation and distribution, event collateral and communications, RSVPs, event payments, provision of receipts, setting up the event in Synergetic etc.

  • Main Responsibilities:
  • Coordinate all elements of Alumni events
  • Assist in the planning and budgeting for events
  • Provide high-level support to the Alumni Manager, Executive members and sub-committees, Affiliate groups, working groups and OWCA Interstate and International representatives
  • Recording expenditure and updating event records
  • Research and preparation of constituencies including the development and maintenance of a system engaging staff and former staff relating to the Alumni reunion program and potential engagement of former parents
  • Provide and assist with the preparation of reports regarding Association activity and events at regular intervals for the business
  • Coordinate guest lists in relation to OWCA events and in relation to the provision of VIP lists to other departments such as the Foundation, Principal's Office, or the College generally
  • Prepare materials including presentations for reunions
  • Conduct post-event activities and follow-up
  • Assist with the enquiries of Alumni
  • Assist with the updating Alumni details
  • Assisting with editorial elements of the College and Alumni publication Lion magazine
  • Preparation and approval of Birth Notices for Lion magazine, and the co-ordination of Lion Toys
  • Circulating details and updating records in relation to the deaths of Alumni
  • Coordinate purchases on behalf of the OWCA through either the College purchasing system or directly through the association as required
  • Successful maintenance and operation of the online ticketing system with regard to OWCA event activity
  • Other duties as reasonably required
Job Requirements and Skills

To succeed in this role, you will need excellent communication and organisational skills, as well as the ability to work independently and as part of a team. You should also have strong attention to detail and be able to manage multiple tasks and priorities effectively.

Benefits

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.

Why Join Our Team?

At [Company], we value our employees and strive to create a positive and supportive work environment. We are committed to helping our employees achieve their career goals and providing them with the resources and support they need to succeed.

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