Digital Inspection Services Coordinator

Join an industry leader and make a positive change in the sustainable use of the world's natural resources. Together, we will transform the business and drive the industry toward a greener future.
At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible.
**Job posting end date**: 08/15/2025
Introduction
We are seeking a dynamic Service Coordinator to join our growing Digital Inspections team. In this pivotal role, you will be responsible for providing comprehensive administrative support ensuring seamless coordination of our team. This role will be based at our Henderson facility and you will report into the Digital Inspections Manager.
**Team you will belong to**:
You will join a growing team of Reliability Specialists based around Australia working within the larger Metso Services environment. We are a collaborative team that works with clockwork precision to deliver specialised inspection services nationwide. Our team also works closely with internal stakeholders ensuring open communication at all times.
**What you'll do**:
Create and maintain a Master Service Schedule of works in progress and future projects, actively managing resource allocation, calendars and internal communications.
Coordinate complex travel arrangements, logistics, and site inductions for personnel, ensuring all details are managed proactively and efficiently
Develop Work Packs for jobs including timesheets, itineraries, Toolbox meeting discussion points, procedures, and schedules.
Collaborate with the broader Metso Services team on scheduling and cross departmental projects.
Manage and track equipment and consumables for transport to customer sites
Coordinate and manage all documentation associated with site attendances, materials, reports and job closure.
Collation and submission of monthly cost reports.
Assist with job costing and estimating activities from time to time.
Compile job costs, review against estimates and prepare invoicing for customers.
Issue purchase orders and match invoices for internal and sub-contract services.
Preparing invoices for completed jobs and monthly invoicing as required.
Undertake general administration duties and special projects as required.
**Who you are**:
Minimum 4 years' experience in Office Administration, with demonstrated experience supporting senior executives or in an executive assistant capacity.
Intermediate to advanced MS Office skills (Word & Excel) and hands on experience with accounting packages and in-house systems; SAP experience highly regarded.
Exceptional organisational and multitasking abilities with a keen eye for detail.
Proven ability to coordinate across multiple teams and stakeholders, fostering collaborative working relationships.
Flexible, proactive, and comfortable working in a fast-paced, all-hands-on-deck environment.
**What's in it for you**:
A work environment where safety is always the number one priority - both your physical and mental health is our top priority
A competitive base salary reflective of your skills and experience with annual incentive program
Additional Annual Leave benefit for all permanent and maximum term employees
Flexibility in your working lifestyle - our team manages their own balance of working from home and in our office environment
Gender Neutral Paid Parental Leave of 18 weeks at full pay
Paid Volunteer Leave so you can give back to the local community or an organisation of your choice
Active Social Club and company wide social events as your social wellness is important to us
Get in touch
How to join - Working at Metso - About Metso - Diversity and Inclusion - Meet our people
Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.
Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change.
Metso is headquartered in Espoo, Finland. At the end of 2024 Metso had close to 17,000 employees in around 50 countries, and sales in 2024 were about EUR 4.9 billion. Metso is listed on the Nasdaq Helsinki.