Accounts Payable Officer
1 week ago
Large Established Educational Organisation Seeking Skilled Accounts Payable Officer
**Your new company**
Hays Geelong are partnered with one of the world's leading and most established coeducational organisations in the region who are seeking a skilled and experienced Accounts Payable Officer for an ongoing, full time role at their site in Geelong.
**Your new role**
The Accounts Payable Officer is responsible for processing invoices as a part of the Accounts Payable function of the organisation, ensuring accurate and efficient data entry whilst also driving continuous improvement in processes across the Accounts Payable team. The role holder will promote a friendly and helpful manner in dealing with members of staff and external suppliers across the organisation.
The Accounts Payable Officer is responsible for the following tasks:
- Management of a high-volume Accounts Payable dashboard
- Reconcile invoices with purchase orders
- Processing of invoices and financial transactions
- Filing and maintaining supplier records
- Reconciling monthly creditors statements
- Promptly and professionally respond to creditor payment enquiries (from both internal and external customers)
- Support the cross campus cross department roll-out of electronic purchase orders
- Oversee and support the creation of manual purchase orders (as necessary)
- Processing of Staff Reimbursements
- Processing of Cash Card Reconciliation
- Reviewing existing business processes and, where necessary, initiate and manage enhancements
- Liaising with members of the Finance Department to ensure effective and efficient delivery of duties and responsibilities
- Supporting the wider Finance Department
**What you'll need to succeed**
- Understanding of basic accounting procedures including Australian GST rules.
- Ability to work methodically and accurately to process a high volume of creditor invoices
- Strong written, verbal and interpersonal skills to prepare correspondence and documents, and to liaise effectively with employees and stakeholders with tact and discretion as appropriate.
- Highly effective communication, customer service and interpersonal skills, and the demonstrated ability to interact constructively and collaboratively with staff at all levels of the organisation.
- Demonstrated ability to work autonomously and within a team environment
- Initiative and judgement skills, and the ability to work with mínimal supervision to achieve deadlines
- Ability to use initiative, assume responsibility for tasks and projects and to resolve problems.
- Demonstrated experience in administering financial programs including providing ongoing monitoring of compliance with relevant policies and procedures.
Qualifications & Skills:
- Experience within an Accounts Payable Department
- A working knowledge of Microsoft Suite & Adobe
- Experience multitasking and prioritising tasks
- Strong problem-solving skills
- Well-developed communication and customer service skills
- Ability to work autonomously and within a team environment
- Ability to work methodically and accurately to process large quantities of invoices and charges
**What you'll get in return**
As an employee of this organisation you will receive numerous staff benefits like complimentary lunches daily, free parking on site and use of an outside state-of-the-art gymnasium.
**What you need to do now**
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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