Accounts Payable Officer

Job no: 572155
Work type: Full-time
Location: Geelong - City
Categories: Administration, Finance

• Based at our Geelong Waterfront Campus
• Full-time, Fixed Term until July 2026
• HEW5 $ 80,199 - $89, % Superannuation

The Accounts Payable Officer will be part of a collaborative, customer-focused team and will provide a professional and efficient level of service. The role entails data entry into WorkDay to process the purchasing requests across the university, as well as master supplier updates.

In the course of your finance administration activities, you will triage and allocate customer tickets/requests and process the enquiries, although there is an escalation matrix and support to assist you as you learn your new role. The position is suited to a digitally savvy person who pays attention to detail, enjoys problem solving, responding to customer requests and positively contributes to a team culture. If you are looking for an opportunity to work in a finance area where you can use your customer interaction strengths, we would welcome your application.

Your key responsibilities will include:

• Provide a range of payables, accounting and administrative services with a high level of accuracy with particular reference to verifying and processing the University's financial transactions relating to local and overseas expenditure payments applying knowledge, interpretation and enforcement of the University's policies and procedures, Government legislation and audit requirements.
• Meeting month-end processing deadlines in a high-volume transaction environment.
• Liaise with all external stakeholders including suppliers to resolve queries, prepare statement reconciliations, follow up on overdue invoices and facilitate master data change requests as required.
• Provide high level customer service, analysis and problem solving, guidance, advice and ensure enquiries are addressed promptly and accurately in line with University policies and procedures and external regulations.
• Monitor and adhere to fluctuating banking rules relating to overseas payments regarding complicated currency variations and adjustments relating to forward contracts, hedged funds, spot rates, overseas banks and external system requirements.
• Highlight opportunities and make recommendations for improvement for the Division's financial processes and initiate own continuous improvement activities.

To be successful, you'll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• Completion of a Post-Trades Certificate or Advanced Certificate and extensive relevant experience as a Technician; or
• An equivalent combination of relevant experience and/or education/training.
• Strong knowledge of standard procedures for processing invoices, payments, and reconciliations.
• Understanding how to support internal and external stakeholders with inquiries and issue resolution related to payments.
• Experience in a large organisation with established financial systems and procedures.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Melissa Morrison, Senior Coordinator, Accounts Payable & Receivable on ***************

For a copy of the position description, please see below:

Accounts Payable Officer_HEW 5

Applications for this position close on Sunday 1st June at 11:55pm

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 26 May 2025 AUS Eastern Standard Time
Applications close: 01 Jun 2025 AUS Eastern Standard Time