Project Administrator

Overview
Project Administrator – Perth, WA. Join to apply for the Project Administrator role at Wabtec Corporation.
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail, mining, marine, and industrial markets.
Responsibilities
Reporting to the Program Manager, support project delivery by managing workforce mobilisation, logistics, and administration across multiple client projects.
Ensure smooth mobilisation of personnel, resources, and equipment; support day-to-day operations of the project management team.
Maintain efficient site preparation, scheduling, and compliance with mobilisation standards.
Foster relationships with stakeholders including clients, service providers, contractors, subcontractors and employees.
Promote and ensure the highest standards of health, safety and environmental management systems.
Coordinate mobilisation and demobilisation of personnel across multiple projects; liaise with clients, internal operations, and subcontractors regarding mobilisation activities.
Organise rosters, RDOs, accommodation, and travel arrangements; ensure competency and inductions for multiple clients and sites.
Support onboarding for new starters, including inductions, training, and documentation; monitor compliance requirements (tickets, competencies, medicals).
Issue travel confirmations to workforce; manage time sheets and mobilisation/demobilisation plans with internal teams.
Maintain accurate personnel and training records; manage company systems and SharePoint filing; take and distribute meeting minutes.
Handle high-volume FIFO flight and camp accommodation processes (car hire, hotels); provide administrative support to management and other departments as needed (reports, presentations, documents).
Act as first point of contact for calls/emails for Company personnel and contractors on FIFO works; document control as required.
Assist project and finance teams with time sheets, invoicing, reporting, and general administration; occasional site travel as required; consolidate Daily Site Records (DSR).
Qualifications
Post-secondary and Administration qualifications.
Significant experience as a Project Administrator in an engineering environment.
Experience mobilising project resources (flights, accommodation, training, clearance checks, etc.).
Working knowledge of resources sector systems (e.g., Workflow, Enable, INX, Pegasus or similar).
Project finance experience (invoicing, POs, resourcing, and analysis).
Highly proficient with Microsoft Office Suite; experience using payroll databases to ensure timesheets are costed.
Excellent attention to detail and ability to meet deadlines; proactive, can-do attitude in a busy environment.
Ability to coordinate with co-workers, subcontractors and vendors for planned services and timely delivery.
Project admin experience (mobilisation) with rail network operator is beneficial.
Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Project Management
Industries: Railroad Equipment Manufacturing
Company and Diversity Commitment
We are an equal employment opportunity employer. Wabtec values diversity and inclusion and is committed to creating a workplace where everyone belongs and can contribute. If you require accommodation, please let us know.
To fulfill our commitment, we rely on a culture of leadership, diversity, and inclusion and aim to recruit the world's brightest minds to help us create opportunities. Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status.
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