Administration Assistant/Receptionist

10 hours ago

Melbourne, Victoria, Australia Hall Chadwick Full time

The Administrative Assistant/ Receptionist works closely with the Admin team assisting with a variety of administrative duties and provides back up assistance to Reception.
Key Responsibilities
Manage and sort incoming mail, including ATO correspondences/notice of assessments, maintain ATOmate
Generate cover letters for clients
Scan and save documents into our electronic filing system
Assist Reception, including covering lunch breaks, leave periods and overflow as required
Update the digital library with new resources
Run errands such as banking and posting, and local pick-ups/deliveries when needed
Manage and update the database (APS)
Manage and maintain Compu-Stor (offsite archiving system)
Coordinate DocuSign signing processes
Administer ShareFile access
Maintain appropriate stationery supplies
General upkeep of office areas, maintaining the tidiness and organisation of the stationery room and kitchen facilities
Flexibly assist other members of the Administration team as requested
Undertaking other duties within the reasonable scope of the role as requested by Managers and Directors
Skills and Experience
12+ months administrative experience in a corporate setting including Reception duties
Intermediate Microsoft office skills
Excellent communication skills including a professional and personable phone manner
Positive and enthusiastic attitude, reliable and self-motivated
High customer service orientation
High level of accuracy and attention to detail
Ability to work independently, as well as effectively and collaboratively within a team
Ideally minimum certificate IV in business administration/related field.
Accounting knowledge a plus.
What we Offer
Here's some of what you can expect:Annual remuneration reviews.
Career Development Conversations focusing on your development and career path.
Investment in your continual learning.
An open door, feedback culture.
Support to balance your work and life commitments.
An active social club and opportunities to connect with others.
Access to Employee Assistance Program.
Wellbeing resources including fruit, coffee, monthly massages, flu shots and EAP.
An employee referral program including an attractive bonus.
The firm is certified as a "Great place to work".
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