Receptionist & Administration Assistant

Receptionist & Administration Assistant - Vacancy Details

Position:

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Synopsis:

Haileybury is seeking a dedicated and highly organised Reception & Administration Assistant to join our City campus team. This full-time, ongoing position plays a key role in the day-to-day operations of City Reception, delivering exceptional customer service and professional administrative support to staff, students, and families across the school community.

Main Responsibilities

• Manage reception duties and respond professionally to all parent, staff, and student enquiries via phone, email, myHaileybury, and in person.
• Support daily operations through data entry, printing, laminating, diary/room bookings, stationery management, and assisting with event preparation.
• Assist with attendance and database management, support the Health Centre, and perform general duties as directed by the Head of Campus, PA or other members of the executive team where required.

About you

• Minimum 3 years experience in reception or administrative roles with strong Microsoft Office skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills; high standard of spelling and grammar.
• Experience with Office365 and Synergetic (desirable); Hold or are willing to obtain a First Aid qualification.
• Experience working with children from diverse cultural and linguistic backgrounds.

About Haileybury

Haileybury's vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

• Every student matters every day
• Every staff member matters every day
• Effective practices support sustainability
• One inclusive community

Haileybury offers a flexible, diverse and inclusive workforce. We're focused on embracing change and celebrating and nurturing our people.

Why work for us?

• Competitive salary, with further career development and opportunities
• Ongoing professional and personal development
• Excellent on-site facilities, grounds and working environment
• Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin
• Employee leave benefits such as paid parental leave and additional personal leave
• Employee Assistance Program (EAP)
• Various financial benefits to employees through discount partnership programs

Want to find out more?

To view the position description, please click on the attachment below. For all inquiries, please contact the People and Culture Team via peopleandculture@haileybury.com.au.

To apply, please click on the "Apply Now" button to be directed to our online recruitment portal. Please note we do not accept emailed applications.

Applications close; 10:00 am, Monday, 11 August 2025.

Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.