Executive Assistant Cno

**Reference Number**:3755

**Category**:Management & Administration

**Department**:Office of the CEO

**_Are you a current Austin Health employee? _**
- **Supporting two senior executives of our organisation, providing high level confidential executive, and administrative support and coordination.**:

- **Permanent position**:

- **Heidelberg location, with multiple public transport options available**

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

**About the Executive Suite**

The Executive Suite at located at Austin Health main hospital in Heidelberg. It is a complex and busy office with multiple internal stakeholders, including the Chief Executive Officer, Chief Operating Officer, Chief Medical Officer, Chief Nursing Officer, Chief People & Culture Officer, Chief Financial Officer, Chief Allied Health Officer, Chief Information and Services Officer, Chief Strategy & Sustainability Officer, General Counsel and Board Secretary.

External stakeholders include other health services, the Department of Health, statutory bodies, Boards and government.

**About the role**

As the Executive Assistant, you will be accountable for providing high level confidential executive, and administrative support and coordination to the Chief Nursing Officer and Chief Strategy & Sustainability Officer, as well as providing high-level confidential administrative support to the broader teams in these areas.

Role responsibilities will include:

- Complex and extensive diary management, scheduling and administration of meetings and liaison with internal and external stakeholders.
- Coordination, preparation and oversight of meetings; agenda, minutes, papers and action Items in a timely and accurate manner.
- Coordination of the flow of information necessary to support the outcome of the Executive and organisation, including the Identification of continuous improvement opportunities and providing input to redesign processes to ensure increased efficiencies in respect to administrative process.
- Coordination of the development of the Executive papers within the Executive's workgroup Leadership team, ensuring contributions are prepared in a timely manner in accordance with the approved template.
- Represent Austin Health and the Executives at all times, acting in a professional and courteous manner, promoting the organization

**About you**

To be successful in this role you will bring with you:

- Highly developed written and verbal communication skills with the ability to communicate at all levels.
- Ability to manage incoming work with competing priorities, attention to detail and accuracy in all activities, including diary management
- Well developed interpersonal skills, with the ability to work with highly sensitive and confidential information.
- Ability to work both independently and collaboratively within a team environment.
- Experience building and nurturing positive relationships with executive internal staff and key external stakeholders.

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

**Work with us**

**Interested in finding out more about this opportunity? Read the**position description**for further details.**

**Application closing date: Monday 18 August 2025