Project Administrator

5 days ago

Sydney, New South Wales, Australia Pamment Projects Full time

**Conduct detailed take-offs in Buildxact and JACKAPP across Architectural, Structural, Stormwater and Geotechnical drawings, including curved brick walls, structural steel beams, underfloor heating, home automation, contiguous piling, bulk excavation, lighting/GPOs/switches, stormwater drains and shoring.**

Maintain project administration and records for North Bondi, Bronte and Bellevue Hill.

**Prepare build proposals for cost-plus contracts; estimate Site Establishment, Excavation, FRP, Structural Carpentry, Mechanical, Electrical, FF&E and Builder's Margin.**

Analyse subcontractor quotes; summarise pricing, inclusions/exclusions and recommend suppliers/consultants. **Source and procure from premium suppliers and subcontractors (e.g. Hardware Box, Miele, Arc Roofing, Improva, DIG IT CIVIL).**

Monitor contractor performance via invoices and Site Diaries; liaise with Site/Construction Managers; report variations against tender drawings.

**Coordinate Certificates of Compliance for occupational certification with local councils.**

Organise construction permits (e.g. road closures) with the City of Sydney and Waverley Council.

**Handle enquiries and resolve issues from clients, neighbours, subcontractors, suppliers and council representatives.**

Prepare and issue RFQs, Purchase Orders and Change Orders; manage variations.

**Prepare and review internal submissions and reports.**

Oversee financial administration: process subcontractor payments; issue client invoices in JACKAPP; liaise with Accounts to reconcile in Xero; close out final accounts and retentions.

Finalise finishes, specifications and technical documentation to deliver the design intent.

**Review and approve subcontractor SWMS via SignOnSite on behalf of Project Managers/Site Supervisors.**

Advise senior management on procurement lead times and program impacts; align with the rolling 3-week look-ahead.

**Collaborate with Project Managers, Architects, Engineers and clients; conduct technical site walkthroughs (e.g. Electrical with Architect; Piling with Structural Engineer) to confirm buildability.**

Pay: $80,000.00 per year

**Benefits**:

- Professional development assistance
- Salary packaging

Work Location: In person

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