Administrator Co-Ordinator

Based on Gold Coast in our new state of the art Head Office
- A new role created to support the business due to our unprecedented growth.
- An opportunity to join a company that is inclusive with a great company culture.

As an Administration Co-Ordinator, you will be a vital link in our company's operations. Your responsibilities will include managing office tasks, facilitating communication and ensuring smooth workflows.

Your ability to adapt to different tasks and handle various aspects will contribute significantly to our overall efficiency and success.

**We are seeking an experienced and detail-oriented Administrator to join our team We have a vibrant and committed team who are seeking a pivotal person to provide effective administration support to the business. Your responsibilities will cover a wide range of administrative tasks, ensuring the administrative support is enabling the organisation to run smoothly.**

**You will be responsible for supporting the business in all administrative functions and ensure the smooth running of a wide range of tasks and duties. We want you to own the administrative tasks, keeping everything up to date and everyone informed in a timely manner, ensuring that the team have optimum support in their roles.**

**The following is an insight to some of the tasks and responsibilities.**
- Provide general administrative support to the organisation by handling inquiries, managing correspondence, and communicating with internal and external stakeholders.
- Support financial administration with effective and efficient financial and purchasing activities including reconciliation of credit cards, reviewing and receipting invoices, purchase orders preparing invoices and supporting tenders.
- Identify and develop processes to streamline administrative processes and contribute ideas to enhance overall efficiency.
- Assist with creating and maintaining databases, document formatting.
- Attending department meetings, taking minutes and distribution to the team.
- Assist with implementation and review of processes, procedures and management plans.
- Manage electrical service ordering of parts and materials.
- Data entry and service support including raising and logging service request, process invoices, run reports, manage job sheets, warranty documentation.

**What we are looking for in you**
- Strong organizational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to work effectively with the team, suppliers and other stakeholders.
- Ability to build rapport, develop and maintain relationships across the business.
- Proactively identify, propose, and implement improvements to systems and processes,
- Ability to work independently and as part of a team.
- Strong computer skills, including proficiency in Microsoft Office and database management and a can-do attitude.
- Trouble shooting skills.
- Well-developed computer literacy
- A good knowledge of MS Office Suite is essential and experience in Simpro would be an advantage.

If your passion is organisation, administration and having ownership in your role, this could be ideal for you

**Why Join Prospecta**:
At Prospecta, we believe in pushing the boundaries of what technology can achieve. We are committed to exceeding customer expectations and delivering an excellent customer experience. Our team members are encouraged to think creatively and focus on outcomes that meet the demands of our customers. Join us in shaping a better future through innovative and value-adding technology solutions.

**_ Join Prospecta and be a catalyst for change in the world of advanced technology_**

**_ We believe in fostering a collaborative and innovative environment. Be part of our dedicated team, where your skills will be valued, and your efforts will contribute to building a more sustainable future._