Event Coordinator

**Additional Information**
**Job Number**25014497
**Job Category**Sales & Marketing
**Location**W Sydney, 31 Wheat Road, Sydney, New South Wales, Australia, 2000
**Schedule**Full Time
**Located Remotely?**N
**Position Type** Non-Management

Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotel's work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.

**CURATING ORIGINALITY TAKES TALENT**

W Sydney located at 31 Wheat Road is hiring an **Event Coordinator**. Reporting to the Director of Sales & Distribution, this integral role will plan, manage, and coordinate residential and day meetings, conferences, and events (including socials and weddings). The Event Coordinator is responsible for administration and operational support to ensure consistent, high-level service throughout pre-event, event, and post-event phases. Additional responsibilities include, but are not limited to;
- Be proficient in the hotel's event management and database system;
- Prepare event documentation and Banquet Event Orders on a timely basis and to agreed standards;
- Create deposit requests and ensure that contracts and any required deposits are returned by the agreed option dates;
- Posting and reconciling of charges related to the group/event and ensure accounts are closed in a timely manner;
- Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill;
- Submit Marriott Bonvoy points post event in a timely matter;
- Assists with setup of operating procedures;
- Performs other duties as assigned to meet business needs;
- Attend weekly BEO meetings and any other required meetings as required for key internal stakeholders and ensure well versed in all events they are managing;
- Undertake memorable & tailor-made Insider Tours as required;
- Prepare client proposals, contracts, pro forma invoices, presentations, reports and general communication;
- Establishes close working relationship with Group Management Team to ensure seamless residential event planning process for clients;
- Establish and maintain strong working relationships with partners, suppliers, and vendors;
- Organise and be the main point of contact for internal Hotel events.;
- Demonstrates self-confidence, energy, personal, manages time well and builds a positive work environment.

**BENEFITS**
- Discounts on hotel rooms including all properties within the Marriott International group, for you and your family & friends
- The best hotel training opportunities produced independently by W Sydney and internationally recognised training programs by Marriott International
- Discounts on food & beverage across all our hotels
- Recognition programs to keep you motivated
- Wellbeing & mindfulness programs to ensure you stay healthy
- Employee Assistance Program
- 'Great Places to Work' certified

**MI RECOGNITION**

Marriott International is consistently recognized as an employer of choice globally by FORTUNE magazine, DiversityInc and Great Places to Work Institute, among others.

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**DIVERSITY AND INCLUSION STATEMENT**

Marriott International is an equal opportunity employer that does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws

W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.