Administrative Assistant To The Dp Operations

1 week ago

Melbourne, Victoria, Australia Kolbe Catholic College Full time

Join the dynamic team at Kolbe Catholic College, where we are committed to providing an exceptional educational environment for our students. We are currently seeking a highly motivated and skilled individual for the position of Administrative Assistant to the Deputy Principal (Operations).

**Position Overview**:
The Administrative Assistant to the Deputy Principal (Operations) plays a crucial role in providing efficient administrative support and assistance in alignment with College policies and procedures. The position requires a high degree of confidentiality, initiative, and resourcefulness to ensure the smooth functioning of the Deputy Principal's office.

**Child Safety Commitment**:
At Kolbe Catholic College, the safety and wellbeing of our students are paramount. Every staff member, including the Administrative Assistant, has a responsibility to uphold child safety principles, ensuring a secure and nurturing environment for all students.

Responsibilities and Specific Duties:

- Provide administrative support to the Deputy Principal (Operations).
- Manage and maintain the Deputy Principal (Operations)'s diary/calendar.
- Prepare and assist with the management of correspondence and publications.
- Liaise with third parties on behalf of the Deputy Principal (Operations).
- Assist in the coordination and management of events, including venue bookings, invitations, catering, and resources.
- Develop presentations and other printed material as required.
- Proofread material for publications, events, presentations, and distribution.
- Maintain the College Calendar under the direction of the Deputy Principal (Operations).
- Coordinate the production and distribution of WHAM.
- Prepare and distribute agendas and act as Minute Secretary for selected team meetings.
- Attend out-of-hours functions, meetings, and ceremonies as required.
- Oversee administrative tasks related to Operoo, ensuring accurate and timely updates.
- Coordinate bus bookings for events, excursions, and activities.
- Provide administrative support for college bus services.
- Support the Director of Faith and Community with faith-based events.
- Demonstrate initiative and innovation in improving office systems and event management.

Position Classification:

- Education Support Officer - Category C, Level 2

Key Criteria:

- Current National Criminal Records Check.
- Current Working with Children Check Card.
- Current Level 2 First Aid Certificate is desirable.
- Effective planning and organizational skills.
- Excellent interpersonal and communication skills.
- Professional telephone and customer service etiquette.
- High level of literacy, numeracy, and information technology skills.
- Ability to work independently and within a team environment.
- Commitment to the value and ethos of Catholic education.
- Generosity of spirit, optimism, adaptability, and enthusiasm.

**How to Apply**:
Kolbe Catholic College is an equal opportunity employer committed to child safety.

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