Office Administrator

2 weeks ago

Melbourne, Victoria, Australia Dp World Full time

Part time permanent role based in our West Swanson Terminal location
- Growing global organisation
- Work with a supportive and engaged team

**About the business**

DP World is the leading provider of worldwide smart end-to-end supply chain logistics, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain - from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions. We deliver these services through an interconnected global network of more than 300 business units in 76 countries across six continents, with a significant presence both in high-growth and mature markets.

In Australia, we are one of the largest container terminal and logistic park operators, with over 1800 employees nationally in Brisbane, Sydney, Melbourne, and Fremantle. Our People are committed to delivering efficient and innovative trade, solutions through sustainable and responsible practices. We strive to continue to grow our workplace with people who are passionate about safety, delivering results, are adaptable and bring a diverse set of ideas and experiences to our organisation.

**About the role**

The Office Administrator is responsible for the day-to-day proceedings of the Administration office at the West Swanson Terminal.

This role will support all levels of management to ensure that all Administration tasks are addressed promptly and efficiently when dealing with both internal and external stakeholders.

**Key Responsibilities include, but are not limited to**:

- Raise purchase orders for office and operational related expenses.
- Provide administrative support to management including photocopying, binding, filing, archiving etc
- Desktop Publishing: produce and edit documents and presentations (Word, Excel, PowerPoint, Visio and Acrobat)
- Complete operational reports as required on a daily, weekly and monthly basis
- Organise meetings, working lunches and conferences calls.
- Assist with onboarding process.
- General housekeeping of office, ensure office and meeting areas is presentable.
- Respond to all front door inquiries for guests and deliveries.
- Provide assistance to guest/interstate visitors, organise terminal access, PPE, catering, taxis, workstations etc.
- Build rapport and establish a strong working relationship with key stakeholders and customers where required.
- Coordinate corporate, charity, community, and terminal events.
- Assist other departments on project work where required.

**Qualifications and Experience**:

- 3+ years' experience in Office administrator role (desired but not essential)
- Excellent written and verbal communication skills, with strong attention to detail.
- Experience dealing with a variety of stakeholders and ability to foster strong relationships.

**Remuneration and Benefits**

At DP World, we understand that our greatest resource is our people. We provide long term career options where we recognise the importance of flexibility and a healthy work-life balance. This includes a range of benefits including parental leave for primary and secondary carers, support for education and career development, with a competitive remuneration package and performance-based bonus scheme.

**Supporting equality**

We are an equal opportunity employer. We employ and promote based on role requirements, and we select people to roles based on their qualifications, skills, experience and fit with DP World Australia's culture and values. We strongly encourage persons from non-traditional backgrounds to apply.

LI-PA1

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