Office Administrator

1 week ago

Melbourne, Victoria, Australia Abb Full time

**Office Administrator**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
The Motion Business is currently seeking an energetic and organized Office Administrator to support with a variety of office activities and assist senior level management with systematic admin tasks. Reporting to the Motion Operations Manager and located in Notting Hill, you will be instrumental in the smooth running of processes and procedures across the business. There's no typical day for an office administrator - you could be working on overseas travel arrangements, supporting the facilities manager with organizing safety training, or preparing expense reports on any given day. This role is perfect for someone who thrives when working independently, is a proactive learner, resourceful, and a people-person always ready to assist to ensure a strong support system for business managers in the workplace.

**Your responsibilities**:

- Performing administrative activities such as scheduling meetings, organizing catering for special occasions, and monitoring office supplies
- Directly supporting the Motion Business Area Manager, including with travel arrangements, meeting request, processing expenses, procurement and payment of invoices. Maintains confidentiality of sensitive information
- Compiling power point presentations for team meetings and updating, publishing organization charts, policies, and controlled documents
- Utilizing the available tools and systems, to improve communication flow and ensure important information is distributed and available to all team members
- Responsible for quality KPI reporting and participating in internal and external auditing, to ensure compliance and continuous process improvement
- Arranging internal/external events, including for example travel arrangements, itineraries, accommodation, car transport, conference registration, visiting speakers etc.
- Scheduling and coordinating weekly and monthly team meetings and track attendance and communicate and follow up actions and minutes

**Your background**:

- Degree with previous experience in Office Administrative role supporting C-Suite executives
- Proficiency in Microsoft Office
- Ability to proactively prioritize and multitask, with excellent planning skills
- A collaborative, solution-focused approach with strong written and spoken communication skills
- Experience with Concur and SAP Ariba would be advantageous

**More about us**:

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