Office Assistant

2 weeks ago

Melbourne, Victoria, Australia Fortrend Securities Full time

**Job Title**: Office Assistant

**Location**: Level 50, 525 Collins Street, Melbourne, VIC 3000, Australia

**Company**: Fortrend Securities

**Position Type**: Full-Time

**About Us**:
Fortrend Securities is the third oldest stock brokerage in Australia and the only US Stock Brokerage in Australia. We help Australians diversify into sectors of the economy not available on the ASX. The objective is to reduce risk and improve long term returns with high conviction advice. We offer U.S. domiciled stockbroking accounts.

We are a small, dynamic, and growing company committed to providing exceptional service to our clients. We pride ourselves on maintaining a collaborative work environment where every team member is encouraged to contribute to our success. We are currently seeking a reliable, smart, and adaptable Office Assistant to join our team.

As the Office Assistant, you will be the first point of contact for our company, providing a warm and professional welcome to clients and visitors. In this role, you will handle a variety of tasks, from managing incoming calls to organizing our client database to assisting with daily office operations. This position is ideal for someone who enjoys being at the heart of a small, busy office and is ready to take on different responsibilities as needed. We pride ourselves on providing a formal, high standard of service to our clients.

**Key Responsibilities**:

- Answer and direct incoming phone calls in a courteous and professional manner.
- Greet and assist visitors, ensuring they feel welcomed and attended to.
- Assist with scheduling appointments and meetings.
- Handle basic administrative tasks, such as filing, data entry, and mail distribution.
- Provide general support to the office team, stepping in to assist with various tasks as needed.
- Maintain office supplies by checking stock and placing orders when necessary.
- Help coordinate office events and meetings, ensuring everything runs smoothly.

**Qualifications**:

- **Reliability**: Must be dependable and able to consistently maintain a regular schedule.
- **Communication Skills**: Strong verbal and written communication skills are essential.
- **Note-Taking**: Excellent note-taking skills with attention to detail are required.
- **Adaptability**: Willingness to take on a variety of tasks and learn new skills as needed.
- **Organization**: Ability to manage multiple tasks and maintain organization.
- **Customer Service**: A friendly, professional demeanor with a focus on formality and customer satisfaction.
- **Education**: No college degree required; high school diploma or equivalent preferred.
- **Experience**: Previous experience in an assistant or administrative role is a plus, but not required.

**How to Apply**:
Pay: $17.41 - $24.87 per hour

Work Location: In person

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