Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Page Personnel Full time

Opportunity to join a vibrant and supportive culture
- 3 month contract with opportunities to extend

**About Our Client**:
A leading law firm located in the heart of Melbourne CBD. They pride themselves in providing expert advice, outstanding service, and tailored solutions to assist clients both across Australia and internationally. A new opportunity has opened for an experienced administrator to join their dynamic team on a temporary basis.

**You will have**:

- Excellent communication skills, both verbal and written
- Superb organisational skills
- The ability to multitask and work independently
- Passion for creating a positive and inclusive workplace culture
- Those with Microsoft Office especially MS Word and Excel
- Excellent attention to detail

**Day to day**:

- Diary and calendar management
- Travel coordination
- Document production including drafting and typing correspondence, edits, preparing and finalising reports and presentation
- Assist in preparation for court proceedings, including preparing and filing court documents, and the preparation of briefs
- Client reporting and assisting with client phone enquiries
- End to end filing management including; opening, maintaining and closing files and databases as required
- Conduct monthly billing process
- Assist other legal assistants as and when required, particularly with billing requests
- Induction and training of new staff on process and procedures as required
- Assistance with various projects as identified by the General Manager, Human Resources, Partners or Lawyers

**The Successful Applicant**:
You will love working in a fast paced and dynamic environment where no two days are the same. The role is very versatile and will include reception work, administration tasks and supporting the wider team. Duties may include:

- Opening new files, data entry, and preparing correspondence to clients and third parties
- Working in reception
- Providing general administrative support to all staff

**What's on Offer**:
**What's in it for you**:
The passionate team are extremely down to earth. This position is dynamic and varied, it will suit a go getter who values the impact of the secretarial function.

As well as a competitive salary, you'll be challenged and encouraged to innovate. You will collaborate strongly with colleagues who are committed to delivering exceptional experiences. You will be trusted, respected, and considered by everyone, knowing your difference will make the difference.

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