Administration Assistant

1 week ago

Ballarat, Victoria, Australia Hudson Australia Full time

This Government Department is searching for talent with attention to detail and strong administrative and excellent communication skills. This job is a temporary position with the possibility for extension.The organisation is hiring now because they are experiencing high demand.

**The roles**
- Full Time Working hours
- **Ballarat location**:

- Easy to fill timesheet and on-time weekly payment

**Duties & Responsibilities**:
As part of the Administration team, you will play a pivotal role in supporting the team with administrative tasks.

The Administration Officer will be responsible for the following, but not limited to:

- Enters purchase requisitions into Ariba and processes invoices
- Correspondence management
- Manage reception and provide phone support, answering queries as appropriate
- Direct and monitor correspondence as required
- Prepare timely replies to correspondences
- Organise couriers
- Meeting and event coordination
- Arrange office meetings such as booking and preparing venues, agendas, catering, minutes etc.
- Coordinate travel arrangements for meeting and event attendees
- Prepare material and documents for meetings and events
- Additional ad hoc duties as required

**Job requirements**:

- Previous 2-3 years' experience in a similar support role
- Previous exposure to Government Sector is highly desirable
- Have strong attention to detail, computer planning skills to manage multiple priorities
- The ability to communicate, written and verbally, clearly, and effectively with all levels of internal staff and external clients
- Must be vaccinated with booster as well

The Government firm is looking for talent with an admin experience with high attention to detail and ideal written and verbal communication skills.

Key Responsibilities
- Uses appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy.
- Manage reception and provide phone support, answering queries as appropriate
- Direct and monitor correspondence as required
- Prepare timely replies to correspondences
- Organise couriers and meeting and event coordination
- Arrange office meetings such as booking and preparing venues, agendas, catering, minutes etc.
- Coordinate travel arrangements for meeting and event attendees
- Prepare material and documents for meetings and events
- Maintain relevant databases and registers for tracking
- Contribute to projects including reporting, monitoring of budgets and tracking progress.
- Provide support to program staff for selected projects as agreed with the Administration Manager.
- Compile and maintain updated information systems and written records e.g. Registers and databases
- Update the departments corporate information systems e.g. records management
- system, fleet system
- Gather and record data and keep accurate records as required.
- Establishes and maintains relationships with people at all levels.
- Builds trust through consistent actions, values and communication.

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