Office Assistant

5 days ago

Melbourne, Victoria, Australia Arup Full time

Administration
- Asia Pacific Region

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- MEL0001H7 Requisition #

**Joining Arup**

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

**The Opportunity**
- Organise, stocktake, and order office supplies including kitchen, hygiene, and print room items; maintain meeting rooms and communal spaces to a high standard.
- Handle incoming and outgoing mail and couriers, maintain mailroom equipment, and manage parcel distribution and notifications.
- Conduct daily office checks, assist with event setups, signage updates, and basement runs for equipment and supplies.
- Perform quality checks on print jobs, maintain printer supplies, and liaise with vendors for maintenance and restocking.
- Process invoices, prepare welcome packs, support front-of-house roles, and assist with ad hoc administrative tasks including document collation and catering requests.

**Is this role right for you?**
- Minimum 1 year of experience in an administrative role; reception experience preferred but not essential.
- Strong organisational and time management skills with attention to detail.
- Effective communication skills across technical and non-technical environments.
- Ability to remain motivated and collaborative under pressure.
- Familiarity with workplace health, safety, and environmental standards and procedures.

**What we offer you**

At Arup, we care about each member's success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup's Australia benefits below:

- Hybrid working policy & flexible working hours
- Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
- Paid parental leave for the non-primary carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
- Birthday leave
- International mobility opportunities
- Insurances (life & income protection)
- Interest free solar energy and bicycle loans
- Novated car lease
- Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers

**Different people, shared values**

**Our Application Process**
- Arup does not accept unsolicited resumes from recruiters or employment agencies._

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