Facilities Coordinator

**Job ID**: 275072

**Date posted**: 25/01/2025

**Our team within IKEA**
At IKEA, our vision is to create a better everyday life for the many people. We believe that everything we do comes with the responsibility to create a positive impact on people, society and the planet. We are passionate about home furnishing, creating a positive life at home and sharing our tasty responsibly sourced food with the many people across the world.

We are guided by our cultures & values, creating a great place to work.
We stand for equality, diversity and inclusion.
We care about people & planet and promote health & wellbeing.
We nurture your development and provide career opportunities to unlock your potential.
**What you need to know**
Working at IKEA has its benefits and rewards:

- 5 weeks' Paid Annual Leave, Paid Parental Leave, Family & Community Leave and much more24/7 access to our Employee Assistance Program for health and wellbeing support
- 15% Co-worker discount
- Low-cost nutritious meals including complimentary drinks in our Co-worker restaurant
- Co-worker uniform provided
- Free Co-worker parking
- Free benefits membership (savings and discounts on everyday expenses, entertainment, retail and well-being offers across hundreds of retailers and service providers).
- Bonus programme (where eligible)
- Co-worker Loyalty programme (extra contribution to your superannuation fund where eligible)

Additional information:

- This role is Permanent, Full-time, 76hrs/fortnight.
- The internal title for the role is Unit Facilities Management Specialist.
- Applications close Tuesday 25 February 2025.

**About this work area**
As Facilities Coordinator your responsibilities will include, but are not limited to:

- Manage the Facilities Management (FM) services through our Integrated FM (IFM) supplier including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers and our customers.
- Follow up quality of services delivered by both IFM and direct suppliers through close collaboration, building strong working relationships and daily monitoring.
- Support internal FM related audits and annual reviews
- Support FM budgeting activities and the annual business plan in the unit. Attend weekly meetings to discuss operation issues and contribute to solutions.
- Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services.
- Produce monthly financial accruals, raise purchase orders and review supplier invoices to ensure accuracy of the services provided.
- Assist in controlling costs working in a cost-conscious way. Follow-up on permits, licences, OC certificates and reporting measures to stay compliant with local and national legislation, internal rules and requirements regarding the FM scope within Ingka.
- Participate in projects within FM related services as required.
- Proactively contribute to the IKEA sustainability agenda through all FM related activities.

As Facilities Coordinator you are:

- Experienced in all aspects of FM and passionate to deliver reliable, efficient and seamless services to the unit.
- Experienced with strong contract management skills and a solution-focused mindset to resolve FM related issues.
- Able build strong relationships with internal and external stakeholders to achieve a common goal.
- Collaborative by nature, always seeking out best practices and sharing it with others.
- Driven to identify opportunities and make recommendations to drive continuous improvement.
- Capable to work autonomously, take initiative and possess excellent communication skills to deliver set tasks with a sense of urgency.
- Equipped with good understanding of Microsoft office programs (including excel), FM related software and can organise, prioritise and manage administrative tasks efficiently.

**We need people like you**
At IKEA, work is so much more than a job. Come join us