Office Manager

2 weeks ago

Australia The Aje Collective Full time

**Description**:
Aje was created in 2008 to translate the effortless Australian lifestyle into fashion.
Designed for an elegance grounded in ease, our garments empower our customers to feel relaxed, assured and beautiful.
Our company strives to invite freedom of self-expression in each architectural store environment, bringing our customers a confidence and beauty that elevates their every day to an occasion.
**About this opportunity**:
Office Coordination
Meeting management including meeting and greeting clients, meeting room set-ups
Maintenance of the various office calendars and booking processes
Manage the ordering and implementation of all stationary, kitchen and bathroom requirements.
Manage in-bound and out-bound post and couriers
Managing all third-party vendors that support our office
Administrative Responsibilities
Invoice lodging and recording via Concur
Coordinating and making bookings for travel and accommodation for executive team
PA duties to the Executive Team, including confidential projects
Create and/or support with the documentation of new workflows and procedures as required to support the running of the office, better record-keeping and department productivity
Assisting the management team with general administrative aspects as required, including project support
Events & Employee Experience
Support HR with the organisation of monthly birthday celebrations and team culture initiatives, including end of year celebration and various conferences
Support HR in recruitment tasks such as reference checks and head hunting
Complete office tours and welcome days for new employees
Support to Trade Operations to record keep, take and deliver product for the employee pre-order program
Ad-hoc support in designing and coordinating consumer event initiatives as directed
**You will bring**:
Ability to liaise across the full spectrum of administrative services and relate positively to a wide range of people.
Extensive working and written knowledge of the Aje brand history, ethos and aesthetic.
Advanced Microsoft Office and Google Suite skills, with the ability to become familiar with Aje specific programs and software
Capacity to work in a multi-project environment and have strong administrative, organisation and time-management skills, with high-level organisational management skills, effectively manage competing priorities.
Accuracy, efficiency, ownership, and passion in all allocated tasks; A willingness to complete all tasks given
**Stakeholder Management**: a positive track record in working closely and positively with team members at all levels.
Mindfulness of repercussions of missed deadlines and opportunities
Ability to work autonomously
What do we offer?
Generous salary packaging
It is hard not to embrace the Aje style with generous employee discounts, staff wardrobes, pre-order programs, clothing allowances and regular sample sales
Your growth is our growth, training and development programs are recommended and encouraged
Career progression
Celebrate milestones such as, Birthdays with Aje leave benefits
Access to our comprehensive Employee Assistance Program designed to support your wellbeing
No key achievement and success goes unnoticed
Referral incentives

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