Operations Team Coordinator

1 week ago

Melbourne, Victoria, Australia Levande Pty Full time

Posted Tuesday 5 August 2025 at 2:00 pm | Expires Wednesday 3 September 2025 at 1:59 pm
Shape the future of exceptional retirement living at Levande.
At Levande, we're redefining retirement living, creating vibrant, purpose-built communities that empower older Australians to live well.
As we continue to grow, we're seeking an organised and proactive
Operations Team Coordinator
to play a vital behind-the-scenes role in supporting operational excellence across our national village network.
About the Role
Reporting to the Chief Operations Officer, this is a key coordination role that ensures our operations team functions smoothly, efficiently, and to the highest standards.
You'll provide high-level executive support to the COO, manage core business processes and documentation systems, and facilitate the delivery of critical team meetings, forums, and reporting.
From shaping internal communications and overseeing governance documentation to managing Life@Levande process integration and supporting the Operations Leadership Team, you'll help keep everything running like clockwork.
Key Responsibilities
Provide Executive Assistance to the COO, including calendar, travel, board reporting, presentations, and email management
Coordinate regular operations meetings and forums across the business
Manage the Operations Quality Documentation and RL Hub (SharePoint), ensuring all processes, policies, and templates are accurate, compliant, and up to date
Own the Life@Levande resident journey documentation and ensure integration into business-as-usual practices
Support project delivery, state forums, and the annual Retirement Living Council Census
Oversee Melbourne office operations, including amenities, invoices, contractor liaison, and staff onboarding/offboarding
Collaborate with cross-functional stakeholders to improve processes, enhance communication, and drive a high-performance culture
About You
You're a natural organiser and problem-solver, with an eye for detail and a calm, professional presence.
You thrive in a fast-paced environment and take pride in keeping others informed, supported, and equipped to succeed.
What you'll bring:
At least 3 years' experience in high-level administration or coordination roles
Strong skills in document management, executive support, and business reporting
Experience maintaining SharePoint and proficiency in Microsoft Office
Confidence engaging with senior stakeholders and managing confidential matters
A collaborative, solutions-focused mindset
Experience in retirement living, aged care, or property (desirable but not essential)
Why Join Levande?
At Levande, you'll join a growing, values-led organisation shaping the future of retirement living in Australia.
We offer:
Flexible and hybrid working arrangements
Paid parental and grandparents' leave
Health and well-being support, including EAP and mental health resources
Study leave and access to over 100,000 learning courses via Go1
Annual Spirit of Levande Awards and Gala
Exclusive employee discounts
Competitive salary package
Apply now
to help elevate our operational impact and contribute to Levande's future as a leader in modern retirement living.
Please note:
We are managing this recruitment process internally at this time and kindly ask that recruitment agencies do not contact us regarding this opportunity.
Unsolicited agency referrals will not be accepted or considered.
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