Team Assistant

**About us**:
Tactix-Sener is a result of a partnership between Tactix Group - one of Australia's leading transport infrastructure advisory firms and Sener, one of Spain's biggest private engineering and technology companies. This powerful combination makes Tactix-Sener the most comprehensive infrastructure advisory and delivery firm in Australia, with a portfolio of major public and private projects around the nation and globally.

**About the Opportunity**:
We are seeking an experienced and detail orientated Team Assistant to join our Engineering & Design team Reporting directly to the E&D Business Unit Director, this role will provide direct assistance to Director whilst also providing administration support to the wider E&D team nationwide.

This is a great opportunity for someone who has extensive operations, team, or personal assistant experience with preference given to those who have worked within the projects and/or engineering industries.

**Role Responsibilities**:

- Provide support to the E&D Business Unit Director and provide administration support to the wider E&D team
- Support with onboarding and offboarding activities, coordinating with Managers, HR, IT and other stakeholders
- Assist with E&D travel arrangements and queries, including following up on quotes, travel options, setting up profiles and general maintenance of the teams' profiles
- Assist with setting up meetings and coordination of events
- Attend E&D management meetings to record meeting minutes, actions and follow up any outstanding action items prior to the next meetings
- Support with E&D timesheets, ensuring they are submitted and approved within timeframes
- Assist with reporting within Pipedrive to support the E&D Director
- Administer E&D corporate card expenses and monthly coding
- Proofing and formatting of documentation and communications
- Document creation and preparation including reports, presentations, and other communications
- Manage the E&D SharePoint site, providing document control where applicable
- Provide administration support for specific projects including research, data collection, reporting and coordination with relevant internal and/or external parties
- Provide general administration support to the E&D team when required

**Required Experience**:

- Demonstrated administration experience in a relevant role: Team and/or PA experience preferably within engineering, construction, and project industries
- Proficient in MS Office skills (Word, Excel, PowerPoint, Outlook, MS Teams) and other relevant software
- Excellent stakeholder management and experience supporting senior managers
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proven experience formatting, proofing and finalising documentation and communications
- Proven ability to communicate effectively and confidentially
- Ability to priorities tasks and manage competing priorities and deadlines
- Excellent time management skills
- A self-starter who is enthusiastic and an early adopter for new systems

**Additional Preferred Experience**:

- Experience in use of proprietary database systems for the management of business development opportunities
- Experience in use of proprietary database systems for the management of timesheets and business resources
- Experience in the use of PowerBI and other smart data reporting tools.
- Reporting experience desirable
- Demonstrated experience working in Construction project or Design Consulting environments. Skills in document control or document management seen as desirable.

If you're an enthusiastic self-starter with a passion for delivering high-quality administrative support, we'd love to hear from you

**What we Offer**:
A positive team culture, including regular shared learning experiences, staff gatherings and ongoing professional development.