Personal/Executive Assistants

1 week ago

Perth, Western Australia Scotford & Fennessy Full time

Multiple permanent and contract opportunities available
- Perth CBD, East | South
- Contact Dawn Forsey 9220 4630

**The Role**

Several of our ASX listed resource industry clients have engaged us to source highly experienced Personal and Executive Assistants for fulltime and casual contracts. As a high-level assistant you will be supporting the Managing Directors, CEO's, Board and | or the Executive Leadership Team.

**Key responsibilities**:

- First point of contact for internal and external stakeholders on all matters pertaining to the CEO |MD | Executive and have the ability to prioritise and provide the correct course of action, referral or response on their behalf, both via inbox management and screening of incoming communications
- Provide high-level support to Leadership teams with preparation, editing and formatting of complex documents such as reports, proposals and face to face or Web based presentations
- Coordinate complex and often multiple diaries including accommodating changing and conflicting availability, always ensuring attention to details and that the Executive's commitments are met
- Booking meetings; preparation and distribution of meeting agendas | briefing notes; assistance in Board Meeting coordination and preparation
- Minute taking and distribution of minutes | follow up action items
- Booking complex flights and accommodation for local, national and international travel, including full end to end itinerary support and when needed remote assistance when travelling
- Create, maintain or improvement of documentation and setting up of procedures, processes and systems
- Credit card reconciliations and other adhoc office management duties
- Corporate Events Coordination, both internally and externally

**Skills**:

- Exceptional written and verbal communication skills
- Intermediate to Advanced Microsoft Office Suite, ideally with minutes, TEAMS and SharePoint
- Excellent time management and high regard for confidentiality
- Well organised with strong attention to detail
- Flexible with an ability to work in a fast paced, rapidly changing environment.
- Resourceful and proactive
- Enjoys a challenge, highly motivated and professional
- Previous experience with an ASX listed company highly desirable.

Our permanent role salaries vary from $85,000K + super upwards, pending on client and industry.

Our casual contract roles attract excellent contract rates of hourly pay commeasurable with Perth's current top level Personal | Executive Assistant market rates circa $45 - $70 p/hr+ super.

**How to APPLY**

Please send your CV and COVER LETTER in WORD format via the APPLY NOW link. For a confidential discussion, please call Dawn Forsey from the Scotford Fennessy Recruitment Corporate and Administration Support Team on 9220 4630.

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