Executive/Personal Assistant

Therapy For Kids Perth is a trusted provider of high-quality paediatric therapy, dedicated to empowering children and their families. Building on this success, we are excited to introduce Therapy Hub, our dynamic new sister company focused on expanding our allied health offerings to a broader range of clients and services.

At Therapy Hub, we are passionate about delivering exceptional, person-centred care. Our multidisciplinary team of Occupational Therapists, Speech Pathologists, Physiotherapists, Psychologists, dieticians and Exercise Physiologists are committed to making a meaningful impact. We are rapidly growing into new areas, including Adult NDIS, Aged Care, ICWA , Work place services, and private clients, and we need a proactive, entrepreneurial-minded Executive Assistant to support our ambitious vision.

We are seeking a highly motivated, self-directed, and confident Executive Assistant to provide dedicated support to the owner/entrepreneur of Therapy Hub. This is a critical role for a dynamic individual who thrives in a fast-paced, high-stakes environment, embraces creative and visionary ideas, and delivers results-driven action with flexibility and enthusiasm. Based in Western Australia, you will be the owner's trusted right-hand partner, ensuring seamless task execution, driving operational efficiency, anticipating needs, and confidently representing Therapy Hub to external stakeholders.

This role requires handling multiple entrepreneurial initiatives across our growing companies, managing chaotic schedules, and acting as a gatekeeper while maintaining extreme discretion. We are looking for someone who is proactive, positive, and fully aligned with our entrepreneurial goals. If you are ready to support a visionary leader with high energy and stamina, this is the role for you.

• Administrative and Strategic Support: Proactively assist the owner in managing her calendar across multiple companies and initiatives, prioritise tasks, handling correspondence, and anticipating needs to ensure seamless operations and alignment with business growth priorities, demonstrating self-directed initiative in a high-pressure environment.
• Market Intelligence Assistance: Support market research by independently gathering data on trends, unmet needs, competitive landscapes, collaboration opportunities and referral sources in Adult NDIS, Aged Care, ICWA, Work place services, DVA, and private markets, adapting to evolving priorities and providing actionable insights.
• Relationship Management: Confidently contact, coordinate, and nurture relationships with key referrers and stakeholders (e.g., Support Coordinators, Aged Care facility managers, GPs, Insurers, Case Managers, HR departments, DVA representatives) through scheduling, meeting, follow-ups, preparing talking points, and managing communications as a trusted gatekeeper.
• External Representation: Represent Therapy Hub with confidence at industry events, conferences, and networking functions, delivering compelling presentations to other companies and professionals to promote our services, build partnerships, and advance entrepreneurial ideas.
• Service Development Support: Assist in collaborating with clinical leadership to refine and launch new service offerings, proactively preparing documentation, coordinating reviews, and contributing creative input with flexibility to adapt to changing needs and rapid idea execution.
• Applications & Tenders Coordination: Independently manage applications for preferred provider panels and prepare timely, accurate responses to tenders for new contracts, ensuring high-quality submissions while handling confidential information.
• Sales & Marketing Assistance: Work closely with the marketing team to support targeted campaigns, develop collateral, track progress, and manage public relations elements, bringing resourceful solutions to attract new clients and referrers.
• Reporting and Analysis: Prepare insightful reports on business activities, pipelines, and targets, maintaining confidentiality, proactively offering solutions, and helping with business decisions to drive decision-making in a visionary context.

• Proven experience as an Executive Assistant, Personal Assistant, or similar high-level support role, ideally in allied health, healthcare, or a fast-growing entrepreneurial business led by visionaries.
• Self-Directed and Flexible: Ability to take initiative, prioritise tasks independently, adapt quickly to changing priorities, and thrive in a chaotic, fast-paced environment with high stamina and energy.
• Highly Motivated and Results-Driven: A track record of executing tasks efficiently and swiftly, with a proactive mindset to deliver measurable outcomes, support business growth, and embrace innovative ideas without hesitation.
• Confident Presenter and Communicator: Exceptional confidence in representing Therapy Hub to external companies and professionals, with strong presentation, networking, and interpersonal skills to build partnerships and influence others.
• Resourceful and Entrepreneurial Mindset: An innovative, solution-oriented thinker with curiosity, problem-solving skills, and the ability to anticipate needs, make independent decisions, and find creative ways to get things done.
• High Confidentiality and Discretion: Unwavering loyalty and professionalism in handling sensitive information, maintaining trust as a confidante in all aspects of the business.
• Exceptional Organisational and Leadership Traits: Impeccable time management, attention to detail, emotional intelligence.
• Strategic Thinking: Comfortable thinking like a CEO—strategically, decisively, and with calculated risks—to inspire and engage talent while aligning with our values-driven culture.

• Impactful Role: The opportunity to work closely with a visionary entrepreneur, directly shaping the growth of a dynamic allied health company and contributing to transformative ideas.
• Supportive Environment: Collaborate with a passionate, multidisciplinary team committed to clinical excellence and community impact.
• Flexible Work Options: We value work-life balance and are open to discussing flexible arrangements for the right candidate.

If you are a self-directed, flexible, highly motivated, and resourceful professional ready to confidently support an entrepreneurial leader with fast-paced, results-driven action and visionary thinking, we want to hear from you