Personal Assistant

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We are seeking a Personal Assistant to join the executive department on a full-time, 12-month fixed-term contract at St John of God Subiaco Hospital. The successful candidate will provide high-level secretarial and administrative support to designated members of the Executive Team as assigned.

• Arrange meetings, including preparation of agenda and minutes and distribution of same, plus ensuring catering, secretarial, teleconferencing / videoconferencing, and other support services as required.
• Complex diary and events calendar management.
• Communications management including telephone, email, mail.
• Undertaking word processing, spread sheeting, and PowerPoint functions as required.
• Organise travel, vehicle hire and reserve accommodation directly with preferred suppliers.
• Provide administrative support to the Managers within the Directorate as required.
• Undertake projects, as instructed by the Directors, and use own initiative to drive projects from commencement to completion.
• Development of marketing and promotional materials such as newsletters, posters and flyers.
• Manage day-to-day office management of equipment and stationery as well as maintaining the 'bring up' system and filing system for relevant Directors.
• Liaise with and maintain effective and cooperative communication with Directors, Managers, Caregivers, Group Services Executive and external organisations.
• Meeting and greeting visitors for members of the Executive team where appropriate as well as creating a welcoming and hospitable environment both personally and via telephone and written communication.

You will have extensive experience in a comparable role, providing support at an Executive level, along with highly developed interpersonal and negotiating skills, with a sound ability to develop rapport with stakeholders.

To succeed you will be possessing advanced written communication skills, including correspondence and agenda preparation, a commitment to customer service with the ability to problem solve and discretion and confidentiality in all matters.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

• Salary: $85,508 to $87,204, plus 12% superannuation
• 12-month fixed term full-time position, working 38 hours per week
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
  • Novated leasing
  • work related expenses
  • self-education and
  • additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
• Employee support through our dedicated free Employee Assistance Program (EAP)
• Access to fitness and wellbeing benefits through Fitness Passport

For enquiries contact Laura Burridge, Executive Assistant, on 0409 903 265.

Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.

Position may be filled before closing date if a suitable candidate is identified

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.