Personal Assistant to Sales Executive

2 weeks ago

Perth, Western Australia Ray White Dalkeith Claremont Full time $60,000 - $80,000 per year

Are you passionate about a career in real estate and ready to support one of the top-performing female agents in the Western Suburbs?

We're currently seeking a highly motivated, focussed and detail oriented Personal Assistant with excellent problem solving skills and a dedication to their craft. If you thrive on multi tasking and have at least 12 months of experience in a Personal Assistant or Sales Administration role in the real estate industry, we would love to hear from you.

Key Responsibilities of the Role Include:
  • Prepare all listing and sale paperwork, including pre-contractual disclosure statements.
  • Liaise with the office administration team regarding the agent's listings and sales files.
  • Manage and send documents via DocuSign for the agent.
  • Book and attend new listing preparation activities, including property photo shoots, staging appointments, and other tasks as required.
  • Complete full administration for new listings, such as preparing property ads, canned responses, data input, online and hard copy home open files.
  • Coordinate property marketing campaigns, including preparing, printing, and distributing Just Listed & Just Sold letters.
  • Prepare and put out directional signs.
  • Attend home opens, private viewings, and auctions when needed.
  • Execute the agent's promotional marketing plan by working with the marketing team to coordinate all required marketing.
  • Prepare and send the agent's monthly e-newsletter.
  • Place sold stickers on signboards.
  • Attend pest and building inspections as required.
  • Book and attend final property inspections.
  • Handle key and settlement gift handovers.
  • Use the contact management system to enter and track appraisals.
  • Manage the agents database, including adding geo data.
  • Order and deliver gifts, while maintaining accurate gift lists.
  • Additional duties to support the agent as they arise.
The Ideal Candidate will Possess:
  • Strong problem-solving abilities and the ability to think on their feet.
  • Exceptional attention to detail and dedication to delivering high-quality work.
  • Effective at multi-tasking and managing multiple priorities under deadlines.
  • Excellent communication and interpersonal skills, with the ability to liaise professionally with clients, team members, and other stakeholders.
  • Experience in the real estate industry is a must, with a preference for candidates who have at least 12 months in a Personal Assistant or Sales Administration role.
  • Experience with VaultRE, Nurture Cloud or other similar CRM systems is highly desirable.

Why Join Us?Work alongside a highly respected agent in a supportive real estate office. Gain hands on experience in a high volume, fast-paced environment, contributing to outstanding property campaigns and delivering seamless client service. If you're ready to elevate your real estate career and become an integral part of a top-performing team, we encourage you to apply.

How to Apply:Please send your resume and a cover letter detailing your relevant experience to Nicole Gibbs at We look forward to learning more about you and how you can add value to our exceptional team.

  • Executive/Personal Assistant

    2 weeks ago

    Perth, Western Australia Therapy Hub Full time $80,000 - $120,000 per year

    Executive/Personal AssistantAbout UsTherapy For Kids Perth is a trusted provider of high-quality paediatric therapy, dedicated to empowering children and their families. Building on this success, we are excited to introduce Therapy Hub, our dynamic new sister company focused on expanding our allied health offerings to a broader range of clients and...

  • Sales Assistant

    2 weeks ago

    Perth, Western Australia ABLE SALES Full time $104,000 - $130,878 per year

    Our company is a growing national Importer / Retailer of both heavy and light machinery including generators and industrial plant.  We are currently seeking to appoint a highly motivated and skilled Internal Sales Person to offer reliable support in our Perth Office.Our Expectations:• The position requires you to be highly organized, reliable and...

  • Personal/Executive Assistants

    1 week ago

    Perth, Western Australia Scotford & Fennessy Full time

    Multiple permanent and contract opportunities available- Perth CBD, East | South- Contact Dawn Forsey 9220 4630**The Role**Several of our ASX listed resource industry clients have engaged us to source highly experienced Personal and Executive Assistants for fulltime and casual contracts. As a high-level assistant you will be supporting the Managing...

  • Sales Personal Assistant

    7 days ago

    Perth, Western Australia Abn Group Full time

    **Sales Personal Assistant**:- 493158- Perth- Administration/Support Service- Full-time (Permanent)- Add to favourites Favourite View favourites**Why You Will Be Excited About This Role**Do you thrive in a fast-paced and dynamic environment? As a Sales Personal Assistant at Homebuyers Centre, you will play a pivotal role in ensuring our customers dreams of...

  • Executive Personal Assistant

    3 days ago

    Perth, Western Australia Northfleet Full time

    Northfleet are a market leading company in the bus and vehicle hire, transport and crane industries, supplying solutions to customers throughout the Southwest, Perth, Pilbara, and regional Western Australia. We pride ourselves on our fantastic team culture, teamwork and positive work environment. Overview As the Personal Executive Assistant, you will...

  • Executive Personal Assistant

    3 days ago

    Perth, Western Australia Northfleet Full time

    Northfleet are a market leading company in the bus and vehicle hire, transport and crane industries, supplying solutions to customers throughout the Southwest, Perth, Pilbara, and regional Western Australia. We pride ourselves on our fantastic team culture, teamwork and positive work environment.OverviewAs the Personal Executive Assistant, you will provide...

  • Executive Personal Assistant

    1 week ago

    Perth, Western Australia Weir Group Full time

    The primary objective for this role is to provide high level secretarial and administration support to the Director and department in their day-to-day office activities including:- Obtaining and organizing information for use presentations, reports as requested by the executive and department.- Editing, proofing, formatting, document design/production, form...

  • Casual Sales Assistant

    1 week ago

    Perth, Western Australia Bags To Go Full time

    Bags To Go in Cannington (MEGA STORE) is looking to grow their fun and friendly team with another like-minded person.We are looking to recruit some help for our busy team who are busier than ever now that Travel is back.As a retail assistant you will be required to competently handle a number of tasks on a daily basis, including:- customer assistance- stock...

  • Personal Assistant

    1 week ago

    Perth, Western Australia Rac Wa Full time

    As a Personal Assistant, you will provide high-level administrative and organisational support to the General Manager and Senior Managers of Sales & Member Service.You'll play a key role in ensuring the smooth running of their day-to-day operations, while also contributing to projects that enhance the experience of our Sales & Member Service employees and...

  • Personal Assistant

    6 days ago

    Perth, Western Australia RAC WA Full time

    OverviewAs a Personal Assistant, you will provide high-level administrative and organisational support to the General Manager and Senior Managers of Sales & Member Service. You'll play a key role in ensuring the smooth running of their day-to-day operations, while also contributing to projects that enhance the experience of our Sales & Member Service...