Personal Assistant to Sales Executive

2 weeks ago

Perth, Western Australia Ray White Dalkeith Claremont Full time $45,000 - $60,000 per year

Are you passionate about a career in real estate and ready to support one of the top-performing female agents in the Western Suburbs?

We're currently seeking a highly motivated, focussed and detail oriented Personal Assistant with excellent problem solving skills and a dedication to their craft. If you thrive on multi tasking and have at least 12 months of experience in a Personal Assistant or Sales Administration role in the real estate industry, we would love to hear from you.

Key Responsibilities of the Role Include:
  • Prepare all listing and sale paperwork, including pre-contractual disclosure statements.
  • Liaise with the office administration team regarding the agent's listings and sales files.
  • Manage and send documents via DocuSign for the agent.
  • Book and attend new listing preparation activities, including property photo shoots, staging appointments, and other tasks as required.
  • Complete full administration for new listings, such as preparing property ads, canned responses, data input, online and hard copy home open files.
  • Coordinate property marketing campaigns, including preparing, printing, and distributing Just Listed & Just Sold letters.
  • Prepare and put out directional signs.
  • Attend home opens, private viewings, and auctions when needed.
  • Execute the agent's promotional marketing plan by working with the marketing team to coordinate all required marketing.
  • Prepare and send the agent's monthly e-newsletter.
  • Place sold stickers on signboards.
  • Attend pest and building inspections as required.
  • Book and attend final property inspections.
  • Handle key and settlement gift handovers.
  • Use the contact management system to enter and track appraisals.
  • Manage the agents database, including adding geo data.
  • Order and deliver gifts, while maintaining accurate gift lists.
  • Additional duties to support the agent as they arise.
The Ideal Candidate will Possess:
  • Strong problem-solving abilities and the ability to think on their feet.
  • Exceptional attention to detail and dedication to delivering high-quality work.
  • Effective at multi-tasking and managing multiple priorities under deadlines.
  • Excellent communication and interpersonal skills, with the ability to liaise professionally with clients, team members, and other stakeholders.
  • Experience in the real estate industry is a must, with a preference for candidates who have at least 12 months in a Personal Assistant or Sales Administration role.
  • Experience with VaultRE, Nurture Cloud or other similar CRM systems is highly desirable.

Why Join Us?Work alongside a highly respected agent in a supportive real estate office. Gain hands on experience in a high volume, fast-paced environment, contributing to outstanding property campaigns and delivering seamless client service. If you're ready to elevate your real estate career and become an integral part of a top-performing team, we encourage you to apply.

How to Apply:Please send your resume and a cover letter detailing your relevant experience to Nicole Gibbs at We look forward to learning more about you and how you can add value to our exceptional team.

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