Executive Personal Assistant

Northfleet are a market leading company in the bus and vehicle hire, transport and crane industries, supplying solutions to customers throughout the Southwest, Perth, Pilbara, and regional Western Australia. We pride ourselves on our fantastic team culture, teamwork and positive work environment.

Overview

As the Personal Executive Assistant, you will provide high-level administrative and operational support to the Managing Director, General Manager Operations and the Executive Team, ensuring the smooth coordination of business activities. To excel in this role, you will enjoy working in an exciting, multi-faceted business environment which will include managing complex projects, supporting operational process improvements and coordinating essential administrative functions such as travel, guest relations and events.

Responsibilities

• Providing executive support including diary management, travel and meeting coordination and correspondence
• Assist in the preparation, collation, and tracking of incident reports and operational documentation
• Prepare, format and manage reports, correspondence and presentations
• Maintain the highest levels of confidentiality and handle sensitive business information with discretion
• Coordinate travel, accommodation and logistics for the Executive Team
• Ensure a professional and welcoming reception environment for visitors and guests
• Act as the first point of contact for internal and external stakeholders both in person and via phone
• Manage the daily requirements of the office support functions
• Support cross-departmental needs when required to meet business objectives

Requirements

• Proven experience as a PEA, EA or PA
• Professional discretion and ability to confidently handle sensitive information
• Excellent organisational and time management skills with the ability to prioritise
• Strong communication and stakeholder engagement skills
• Exposure to transport and logistics will be highly regarded
• Proficient in the Microsoft Office Suite
• Ability to work autonomously while remaining a strong team player
• Ability to be flexible with working hours as operational needs require
• National Police Clearance (valid within 6 months)

In return for your skills and experience, you will have the opportunity to work in a dynamic and fast-paced team. Northfleet offer a modern office environment, equipped with a gym and end of journey facilities, conveniently located in Osborne Park with free parking on site. If you want to work in high-energy environment, with a high degree of autonomy in a friendly and welcoming workplace, then please apply below.

We are an equal opportunity employer who celebrate diversity in all its forms. We welcome individuals from all backgrounds, cultures, and perspectives to contribute to our shared journey of growth and excellence.

If you believe you have the skills and attributes to be successful in this role, we invite you apply to this Seek ad by attaching your resume and a covering letter. Only candidates that apply through Seek will be considered.

Additional information

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an Executive Personal Assistant?
• Do you have a current Police Check (National Police Certificate) for employment?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience in administration?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• Do you have a current Australian driver's licence?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

Featured jobs

Mars Recruitment

Kings Park, Perth WA

6d ago

Executive Assistant

1d ago

Executive Assistant to CEO - Property & Construction

NewU Recruitment

Perth WA

6d ago

Researching careers? Find all the information and tips you need on career advice.

#J-18808-Ljbffr

---