Experienced Real Estate Executive Assistant

4 days ago

Brisbane, Queensland, Australia Ltg Investments Llc Full time

This is a full-time, remote position supporting a high-performing real estate professional and family man.
You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics.
The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.The RoleKey Responsibilities:Real Estate Administrative Support
• Monitor and respond to client emails and inquiries from other agents.

• Maintain and organize transaction files.

• Liaise with a transaction coordinator during contract-to-close phases.

• Schedule showings, inspections, and other appointments as needed.

• Manage CRM updates and communication workflows.Property Management
• Manage seven long-term rental properties (mixture of personal and family-owned).

• Coordinate repair and maintenance requests with vendors.

• Schedule recurring services (e.g., pest control, HVAC maintenance).

• Handle tenant communications and issue resolution.

• Maintain a master schedule and property logbook.Executive Assistant Duties
• Manage and organize the executive's calendar.

• Prioritize tasks based on availability and urgency.

• Handle communication and follow-ups with various stakeholders.Personal & Family Assistant Duties
• Schedule family appointments (e.g., pediatricians, dentists, dry cleaning).

• Manage online orders including Instacart pickups and deliveries.

• Aid with meal planning
• Assist with household coordination tasks.

• Book personal and family travel, including flights, hotels, itineraries, and check-ins.Social Media Management (Optional but Preferred)
• Create, schedule, and publish content on Facebook and Instagram for real estate brand.

• Engage with followers and manage DMs professionally.

• Provide light branding and copywriting support.Work Schedule & Expectations:
• Full-time position (40 hours/week) with flexible hours.

• Must be available for coordination in U.S. Central Time Zone.

• Monthly Salary: $1,200–$1,400 USDIdeal ProfileQualifications:
• Proven experience as an executive assistant, virtual assistant, or in a similar role.

• Strong understanding of real estate workflows is highly preferred.

• Familiarity with property management tasks and systems.

• Excellent English communication skills, both written and verbal.

• Comfortable managing shifting priorities on short notice.

• Tech-savvy (Google Workspace, CRM platforms, scheduling apps).

• Reliable internet connection and quiet work environment.What's on Offer?
Opening within a company with a solid track record of successOpportunity to make a positive impactFlexible working options

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