Executive Assistant – Real Estate

1 week ago

Brisbane, Queensland, Australia Buyers Collective Full time $60,000 - $90,000 per year

Executive Assistant – Real Estate (Full-Time)

Work behind the scenes in a high-performing buyer's agency alongside the Director

Location: Brisbane (Hybrid – mix of in-office and remote)

Salary: $80,000 + Super

Start Date: ASAP

Experience in real estate is essential

Social media experience preferred (but not required)


About Us

Buyers Collective is a fast-growing buyer's agency based in Brisbane, helping homebuyers and investors secure standout properties across SEQ. We deliver a high-touch, premium service and pride ourselves on our speed, attention to detail, and strong relationships. We're now looking for a switched-on, reliable Executive Assistant to support the Director and keep the business running smoothly behind the scenes.


About the Role

This is a hands-on, fast-paced role working directly with the Director (Jack) to manage the day-to-day operations of a busy buyer's agency. You'll be across everything, from contracts and pipelines to key dates, inboxes, and communications, and help keep the wheels turning across multiple active deals. This role would suit someone who thrives on structure, enjoys working in a tight-knit team, and loves the real estate space. ( Must be willing and able to work Saturdays )


Key Responsibilities
  • Managing and maintaining CRM records (tracking all leads, offers, and deals to settlement)
  • Coordinating contract timelines and critical dates (finance, B&P, settlement, etc.)
  • Inbox and calendar management, staying across everything and pre-empting needs
  • Communicating with clients, agents, brokers, and solicitors promptly and professionally
  • Drafting forms, contracts, invoices, offer letters, and internal documents as needed
  • Assisting with onboarding new clients and keeping documents and files in order
  • Coordinating inspections, settlement gifts, client touchpoints, and internal checklists
  • Maintaining internal systems, spotting inefficiencies and improving where possible
  • Supporting with basic social media and marketing tasks (preferred, not required)
  • General admin and operational support to keep the business sharp and efficient

What We're Looking For
  • Minimum 2+ years of real estate experience (admin, PA/EA, contracts, or sales support)
  • Strong organisational skills and the ability to juggle multiple tasks and timelines
  • Excellent written and verbal communication
  • High attention to detail, the kind of person who triple-checks before hitting send
  • Calm under pressure, proactive, and great at anticipating needs before they arise
  • Comfortable with after-hours work when needed, this is real estate after all
  • Reliable, driven, and ready to take ownership of your role
  • Social media or marketing experience is a bonus, but not essential

Why Join Buyers Collective
  • Work directly with the Director and be exposed to all parts of the buyer's journey
  • Flexible working setup (we care more about output than clocked hours)
  • Be part of a growing, respected business with a solid reputation
  • Help shape systems, improve processes, and play a key role as we scale
  • Tight-knit team environment, no egos, no fluff, just good people and great service

If you're looking for a role that's varied, fast-paced, and comes with a high level of ownership, and you love property as much as we do, we'd love to hear from you.

Apply now with your resume and a short cover letter telling us why you'd be a great fit.

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