Executive Assistant – Real Estate

1 week ago

Brisbane, Queensland, Australia Buyers Collective Full time $104,000 - $130,878 per year

Executive Assistant – Real Estate (Full-Time)

Work behind the scenes in a high-performing buyer's agency alongside the Director

Location: Brisbane (Hybrid – mix of in-office and remote)

Salary: $80,000 + Super

Start Date: ASAP

Experience in real estate is essential

Social media experience preferred (but not required)


About Us

Buyers Collective is a fast-growing buyer's agency based in Brisbane, helping homebuyers and investors secure standout properties across SEQ. We deliver a high-touch, premium service and pride ourselves on our speed, attention to detail, and strong relationships. We're now looking for a switched-on, reliable Executive Assistant to support the Director and keep the business running smoothly behind the scenes.


About the Role

This is a hands-on, fast-paced role working directly with the Director (Jack) to manage the day-to-day operations of a busy buyer's agency. You'll be across everything, from contracts and pipelines to key dates, inboxes, and communications, and help keep the wheels turning across multiple active deals. This role would suit someone who thrives on structure, enjoys working in a tight-knit team, and loves the real estate space. ( Must be willing and able to work Saturdays )


Key Responsibilities
  • Managing and maintaining CRM records (tracking all leads, offers, and deals to settlement)
  • Coordinating contract timelines and critical dates (finance, B&P, settlement, etc.)
  • Inbox and calendar management, staying across everything and pre-empting needs
  • Communicating with clients, agents, brokers, and solicitors promptly and professionally
  • Drafting forms, contracts, invoices, offer letters, and internal documents as needed
  • Assisting with onboarding new clients and keeping documents and files in order
  • Coordinating inspections, settlement gifts, client touchpoints, and internal checklists
  • Maintaining internal systems, spotting inefficiencies and improving where possible
  • Supporting with basic social media and marketing tasks (preferred, not required)
  • General admin and operational support to keep the business sharp and efficient

What We're Looking For
  • Minimum 2+ years of real estate experience (admin, PA/EA, contracts, or sales support)
  • Strong organisational skills and the ability to juggle multiple tasks and timelines
  • Excellent written and verbal communication
  • High attention to detail, the kind of person who triple-checks before hitting send
  • Calm under pressure, proactive, and great at anticipating needs before they arise
  • Comfortable with after-hours work when needed, this is real estate after all
  • Reliable, driven, and ready to take ownership of your role
  • Social media or marketing experience is a bonus, but not essential

Why Join Buyers Collective
  • Work directly with the Director and be exposed to all parts of the buyer's journey
  • Flexible working setup (we care more about output than clocked hours)
  • Be part of a growing, respected business with a solid reputation
  • Help shape systems, improve processes, and play a key role as we scale
  • Tight-knit team environment, no egos, no fluff, just good people and great service

If you're looking for a role that's varied, fast-paced, and comes with a high level of ownership, and you love property as much as we do, we'd love to hear from you.

Apply now with your resume and a short cover letter telling us why you'd be a great fit.

  • Real Estate Sales Career

    2 weeks ago

    Brisbane, Queensland, Australia Johnson Real Estate Full time $107,900 per year

    Have you considered a role in the fast-paced, highly rewarding world of real estate sales? This may be the role you've been waiting for. As we continue to expand, we are looking for the right candidate to join our High Performing team in Ipswich.Offering a genuine starting salary package of $107,900 - well in excess of the industry standard with additional...

  • Real Estate Agent

    2 weeks ago

    Brisbane, Queensland, Australia Nev Kane Real Estate Full time

    OverviewSeeking a licensed real estate agent to join our sales team in Yandina on the Sunshine Coast. Property sales experience essential. We offer a real office, with full time sales support, and a supportive friendly office environment in our long-running independent agency.RequirementsLicensed real estate agentProperty sales experience essentialEmployment...

  • Co-Agent - Real Estate

    6 days ago

    Brisbane, Queensland, Australia Champions In Real Estate Full time

    Join Our High-Performing Real Estate TeamAre you currently working in real estate but struggling as an independent agent?Or are you a sales agent eager to learn from a top industry professional?This is your chance to join an established real estate business and make an immediate impact to your real estate careerWe are looking for a motivated, detail-oriented...

  • Real Estate Course Assessor

    2 weeks ago

    Brisbane, Queensland, Australia Oliver Hume Real Estate Group Full time $60,000 - $80,000 per year

    Growing real estate focused Registered Training Organisation (RTO)Flexible working hoursFriendly team environment with supportContractor ArrangementAbout Property Training AustraliaProperty Training Australia (part of the Oliver Hume Property Group) is a longstanding real estate focused RTO with a vision to equip students with the skills to succeed in a...

  • Real Estate Associate on 70k Retainer and commission

    2 weeks ago

    Brisbane, Queensland, Australia Yong Real Estate Full time $70,000 - $1,000,000 per year

    A rare real estate career path with a $70k retainer to start withAre you aspiring to earn $1m—$10m GCI per year eventually as a lifestyle career or hobby, working from our HQ in Sunnybank Hills, side by side with the legendary Yong founder, Peter Huang?A well-established international real estate group with offices in Brisbane and China, it has been in...

  • Experienced Real Estate Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Ltg Investments Llc Full time

    This is a full-time, remote position supporting a high-performing real estate professional and family man.You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics.The ideal candidate is proactive, organized, tech-savvy, and excellent at...

  • BDM/FDM - Real Estate & Franchise Development Manager

    2 weeks ago

    Brisbane, Queensland, Australia Yong Real Estate Full time $900,000 - $1,200,000 per year

    Real Estate Franchise Development Manager and Sales SupportA great lifestyle opportunity with a balanced quality of life, working in house predominantly Monday to Friday from 8:30am to 5pm, for a top real estate leader, to quickly build up Yong head office super teams and expand the Yong Real Estate & BESTTA Buyers Agent network globally with its unique 2 in...

  • Real Estate Assistant

    3 weeks ago

    Brisbane, Queensland, Australia Buscojobs Full time

    Real Estate AssistantSalary: $50,000 to $60,000Location: Gladstone, Full Time, Property ManagementPlease Quote Reference Number 13094Exciting opportunity to enter the Real Estate industryFull support and potential for growthJoin Ray White Gladstone, the region's longest established real estate firmOur dynamic Real Estate Team is seeking an experienced,...

  • Senior Real Estate Executive

    2 weeks ago

    Brisbane, Queensland, Australia beBeeAcquisition Full time $120,000 - $180,000

    Job Title: Acquisition And Leasing ManagerWe are seeking a highly skilled Acquisition and Leasing Manager to join our team.About the Role:The role of Acquisition and Leasing Manager will support the Head of Transactions and National Leasing Manager in the delivery of the network plan recommendations, including centre acquisitions, lease renewals, new or...

  • Real Estate Portfolio Executive

    7 days ago

    Brisbane, Queensland, Australia beBeeProperty Full time $75,000 - $90,000

    Job Title: Real Estate Portfolio ExecutiveJob Description:We are seeking an experienced Property Manager to manage a portfolio of properties in Brisbane. As a Senior Property Manager, you will be responsible for managing a team and ensuring the smooth day-to-day operations of the office.The ideal candidate should have a strong background in property...