Executive Assistant – Real Estate

1 week ago

Brisbane, Queensland, Australia Buyers Collective Full time $60,000 - $90,000 per year

Executive Assistant – Real Estate (Full-Time)

Work behind the scenes in a high-performing buyer's agency alongside the Director

Location: Brisbane (Hybrid – mix of in-office and remote)

Salary: $80,000 + Super

Start Date: ASAP

Experience in real estate is essential

Social media experience preferred (but not required)


About Us

Buyers Collective is a fast-growing buyer's agency based in Brisbane, helping homebuyers and investors secure standout properties across SEQ. We deliver a high-touch, premium service and pride ourselves on our speed, attention to detail, and strong relationships. We're now looking for a switched-on, reliable Executive Assistant to support the Director and keep the business running smoothly behind the scenes.


About the Role

This is a hands-on, fast-paced role working directly with the Director (Jack) to manage the day-to-day operations of a busy buyer's agency. You'll be across everything, from contracts and pipelines to key dates, inboxes, and communications, and help keep the wheels turning across multiple active deals. This role would suit someone who thrives on structure, enjoys working in a tight-knit team, and loves the real estate space. ( Must be willing and able to work Saturdays )


Key Responsibilities
  • Managing and maintaining CRM records (tracking all leads, offers, and deals to settlement)
  • Coordinating contract timelines and critical dates (finance, B&P, settlement, etc.)
  • Inbox and calendar management, staying across everything and pre-empting needs
  • Communicating with clients, agents, brokers, and solicitors promptly and professionally
  • Drafting forms, contracts, invoices, offer letters, and internal documents as needed
  • Assisting with onboarding new clients and keeping documents and files in order
  • Coordinating inspections, settlement gifts, client touchpoints, and internal checklists
  • Maintaining internal systems, spotting inefficiencies and improving where possible
  • Supporting with basic social media and marketing tasks (preferred, not required)
  • General admin and operational support to keep the business sharp and efficient

What We're Looking For
  • Minimum 2+ years of real estate experience (admin, PA/EA, contracts, or sales support)
  • Strong organisational skills and the ability to juggle multiple tasks and timelines
  • Excellent written and verbal communication
  • High attention to detail, the kind of person who triple-checks before hitting send
  • Calm under pressure, proactive, and great at anticipating needs before they arise
  • Comfortable with after-hours work when needed, this is real estate after all
  • Reliable, driven, and ready to take ownership of your role
  • Social media or marketing experience is a bonus, but not essential

Why Join Buyers Collective
  • Work directly with the Director and be exposed to all parts of the buyer's journey
  • Flexible working setup (we care more about output than clocked hours)
  • Be part of a growing, respected business with a solid reputation
  • Help shape systems, improve processes, and play a key role as we scale
  • Tight-knit team environment, no egos, no fluff, just good people and great service

If you're looking for a role that's varied, fast-paced, and comes with a high level of ownership, and you love property as much as we do, we'd love to hear from you.

Apply now with your resume and a short cover letter telling us why you'd be a great fit.

  • Real Estate Agent

    1 week ago

    Brisbane, Queensland, Australia The Real Estate Firm Full time $80,000 - $120,000 per year

    The Real Estate Firm was born out of a desire to set a higher standard in the real estate industry and provide our clients with a service they deserve. We're a boutique, independent, family-owned company that started small and local in origin but with big ambitions. Now, with a strong reputation and solid foundation, we're entering our first major growth...

  • Executive Assistant

    1 week ago

    Brisbane, Queensland, Australia WHITEFOX Real Estate Full time $60,000 - $120,000 per year

    Company DescriptionWHITEFOX is a design-led real estate group known for its bold brand, strategic growth, and uncompromising pursuit of excellence. With offices across Australia and New Zealand and further international expansion underway, WHITEFOX operates across residential sales, advocacy, project marketing, media, and joint ventures. We move fast, think...

  • Leasing & Inspections Assistant

    2 weeks ago

    Brisbane, Queensland, Australia LITTLE Real Estate Full time $60,000 - $90,000 per year

    Description:At Little Real Estate, Australia's largest privately owned real estate agency, we're dedicated to helping you shine. Our values— Accountability, Respect, Openness & Honesty, Humility and Fun —are at the heart of everything we do.The RoleYour main goal as a Leasing & Inspections Assistant is to deliver an outstanding rental experience to our...

  • Real Estate Sales Assistant

    10 hours ago

    South Brisbane, Queensland, Australia Property Services Full time $40,000 - $80,000 per year

    Join Our Dynamic Real Estate Team in South Brisbane.Sales Associate to the Lead Agent.Are you passionate about property and eager to build a successful career in real estate?Are you motivated, organised, and impeccably presented?Do you thrive in a fast-paced environment and love connecting with people?If so, we'd love to meet you.As Sales Associate to the...

  • Real Estate Recruiter

    2 weeks ago

    Brisbane, Queensland, Australia Wingman Group PTY LTD Full time $90,000 - $120,000 per year

    Real Estate Recruiter at Venture X Australia Join our team at Venture X Australia as a Real Estate Recruiter We are looking for a motivated individual with a passion for real estate and talent acquisition. As a Real Estate Recruiter, you will be responsible for sourcing, screening, and hiring top real estate professionals to join our growing team. Your...

  • Real Estate Lawyer

    4 days ago

    Brisbane, Queensland, Australia Dare Full time $150,000 - $200,000 per year

    The FirmOur client is a top-tier law firm that attracts the most sought after real estate work available in Australia. It offers its lawyers top of the market salaries, exceptional work and outstanding career progression opportunities.The benefits and flexibility offered by our client are also second to none.The OpportunityAn exciting opportunity now exists...

  • Executive Assistant to Team Goldsworthy

    4 days ago

    Brisbane, Queensland, Australia Place Estate Agents Full time $60,000 - $80,000 per year

    We are seeking a proactive and confident Executive Assistant to support our Lead Agent and team. This pivotal role places you at the centre of a high-performing real estate business, acting as the right hand to the Lead Agent and ensuring operations, client services, and campaign management run seamlessly. If you are highly organised, solutions-focused, and...

  • Accountant, Real Estate

    7 hours ago

    Brisbane, Queensland, Australia QIC Full time $80,000 - $120,000 per year

    About QIC As one of Australias leading institutional investment managers with more than $100 billion in assets under management, we have a presence across four continents, seven offices and assets across global markets. At QIC, we believe in shared value - where delivering strong investment returns can go hand in hand with doing good for our clients,...

  • Real Estate Associate

    2 weeks ago

    Brisbane, Queensland, Australia TalentWeb | B Corp Full time $80,000 - $120,000 per year

    Associate – Boutique Real Estate PlatformThis boutique real estate platform is expanding in Brisbane, and they are searching for a talentedAssociateto join the team.This is afull-time rolewhere no two days are the same. The successful candidate will gain hands-on exposure across:Sales & LeasingAsset ManagementInvestmentProperty experience is not essential...

  • Senior Associate, Real Estate

    2 days ago

    Brisbane, Queensland, Australia Allens Full time $150,000 - $200,000 per year

    Your roleYou'll be a part of our Brisbane basedReal Estateand Development team and work with lawyers across all of our offices. Working closely with our Partners and the wider team, you will gain exposure to the most complex and interesting transactions in the market. You'll have the privilege of advising clients from almost every sector, from government and...