Administrator

8 hours ago

Perth, Western Australia Cea Full time

About The Role
This is a dynamic, varied, and rewarding position for a well-organised individual who thrives in a support-focused, service-oriented environment. As the Service Administrator, you will play a key role in supporting the Service Department, ensuring all administrative processes related to service operations are completed accurately and efficiently. You'll be involved in everything from managing service paperwork to liaising with contractors and processing quotes and purchase orders. This is an excellent opportunity for someone with strong communication skills, high attention to detail, and a proactive approach to problem-solving.
Responsibilities
Assist the Service Manager or Service Supervisor with incoming customer calls, asking relevant questions to ensure accurate and timely responsesEnsure all warranty repair orders are submitted within 14 days of job completionManage invoice processing, including the opening and closing of service jobsCreate and process Purchase Orders in the system, ensuring prompt authorisation for paymentPrepare service quotes using the Reynolds and Reynolds systemLiaise with sublet contractors to coordinate outsourced workAllocate technician hours to relevant repair ordersComplete weekly timesheets and ensure accurate hour trackingEnsure all service-related paperwork is filed and maintained in an organised mannerSuggest and recommend process improvements to increase efficiencyEnsure compliance with relevant OH&S requirements at all times
Role Requirements
Proven ability to use Microsoft Suite including Outlook, Word, Excel and PowerPointDemonstrated experience in managing administration within a mechanical or technical service departmentStrong communication and coordination skills, with the ability to liaise confidently with internal teams and external suppliersExperience using the Reynolds and Reynolds system (preferred)Ability to generate service-related system reports and manage data efficientlyHigh attention to detail and ability to follow established company policies and procedures

  • Administrative Care Professional

    5 days ago

    Perth, Western Australia beBeeCare Administrator Part time $54,500 - $86,500

    Unlock a new career adventure in aged care with this exciting opportunity.Join a vibrant community driven by vision, passion and hard work. We make life better for thousands, including yours. As a business administrator you will be at the heart of it all, making a difference to our residents and their families.The elegant care home is set in a beachside...

  • Project Coordinator Role

    2 hours ago

    Perth, Western Australia beBeeProject Administrator Full time $104,000 - $130,878

    We are seeking a highly organized and communicative professional to support our project teams in West Perth. This is an initial 12-month contract with the possibility of extension.Key Responsibilities:Provide administrative support to Project and Operations Management as required.Guarantee efficient administration duties and service to the team.Track and...

  • Solar System Designer and Coordinator

    5 days ago

    Perth, Western Australia beBeeSolar Administrator Full time $55,000 - $85,000

    Solar Administration RoleThis position involves working with solar systems, designing and specifying domestic rooftop installations and conducting rough designs for commercial projects.Designing and specifying domestic rooftop solar systems.Conducting rough designs and specifications for DC electrical systems in commercial solar projects.Providing technical...

  • Mobile Assets Coordinator

    4 days ago

    Perth, Western Australia beBeeFleet Administrator Full time $63,894 - $105,562

    Job OverviewWe are seeking a skilled professional to play a key role in our fleet management department. This is an exciting opportunity to contribute to a dynamic team and make a positive impact on our company's success.Key ResponsibilitiesLiaise with project and fleet teams regarding asset availability and procurement.Organize, schedule and record fleet...

  • Construction Site Coordinator

    4 days ago

    Perth, Western Australia beBeeSite Administrator Full time $60,000 - $100,000

    Lendlease is a globally integrated real estate company with expertise in investment management, development and construction.We have been creating thriving places around the world for over 60 years.About this opportunity:This long-term position involves working as part of a strong team on a construction project in Perth. The role includes processing...

  • Administration

    1 week ago

    Perth, Western Australia Work In Rail Full time

    Also known as: Administration assistant, Administrative assistant, Receptionist, Office manager, Administration clerk, Executive assistant, Personal assistant, Business support officer, Site administrator, Accounts assistant, Payroll officer, Payroll manager, Accounts payable, Accounts receivable, Accounts clerk Is this role right for you?You'll love working...

  • Administration

    1 week ago

    Perth, Western Australia Work in Rail Full time

    Also known as: Administration assistant, Administrative assistant, Receptionist, Office manager, Administration clerk, Executive assistant, Personal assistant, Business support officer, Site administrator, Accounts assistant, Payroll officer, Payroll manager, Accounts payable, Accounts receivable, Accounts clerkIs this role right for you?You'll love working...

  • Administration

    1 week ago

    Perth, Western Australia Work in Rail Full time

    Also known as: Administration assistant, Administrative assistant, Receptionist, Office manager, Administration clerk, Executive assistant, Personal assistant, Business support officer, Site administrator, Accounts assistant, Payroll officer, Payroll manager, Accounts payable, Accounts receivable, Accounts clerkIs this role right for you?You'll love working...

  • Administrator

    4 days ago

    Perth, Western Australia Seasons Full time

    **JOB DETAILS**:**Job ID**:**Closes**:**Location**:**881-883 Kingston Road, Waterford West QLD 4133**:**Work type**:**Casual**:**Category**:**Sales**:**Administrator**:**ROLE OVERVIEW**:**About the Role**Seasons Waterford West community is looking for a friendly, well organised and experienced Administrator to support the team on a casual contract. No...

  • Administration

    6 days ago

    Perth, Western Australia Arcare Aged Care Full time

    **Administration Officer | Arcare Parkwood****Part-time role - 2 days a week**Arcare has an exciting opportunity available for an experienced and qualified Administration Officer _(including rostering)_ to join our dynamic and fun team**What Arcare offer**:Beautiful 5-star aged care residence proving the highest quality of support, including dementia and...