Administration Manager/Executive Assistant

5 hours ago

Brisbane, Queensland, Australia Dynamic Tree Solutions Full time

Administration Manager/Executive Assistant
Be the Backbone of a Busy, Fast-Moving Business
Dynamic Tree Solutions is a Queensland-based arboricultural company working on large-scale vegetation and land clearing projects across government, civil, commercial, and private sectors.
We're growing—and we're on the lookout for an experiencedAdministration Managerto take charge of our office operations.
If you're someone who thrives on variety, enjoys building systems, and wants a role where no two days are the same, we want to hear from you.
What You'll Do
Serve as the Director's right hand (taking initiative to prioritise, delegate, and resolve issues with minimal guidance)
Oversee the day-to-day running of our busy office
Manage schedules, crew coordination, and job bookings
Liaise with clients and stakeholders to support quoting, invoicing, and project updates
Maintain internal systems, documents, and digital tools (ServiceM8, Xero, etc.)
Support to the field crew
Manage payroll, accounts, and monthly reporting with support from our bookkeeper
Keep everything compliant—WHS, SWMS, insurances, certifications
Support tender submissions and external contractor relationships
Contribute to marketing, social media, and brand consistency
About You
Proven experience in administration, office management, or business support
Highly organised and detail-oriented
Strong communication and interpersonal skills
Confident using Xero, Microsoft Suite, and cloud-based tools
Experience in scheduling, operations, or trades-based industries is a plus
Ability to lead, prioritise, and adapt in a fast-paced environment
Strong Interest in AI or process automation?
Bonus points.
Why Join Us?
A role with real ownership and variety
Work with a supportive and engaged leadership team
Flexible, open culture where your input is valued
Competitive salary + super + long-term growth opportunity
Office-based role with no weekend work
Ready to bring structure, support, and stability to a dynamic business?
Apply now and tell us why you'd be a great fit.
For a confidential chat, contact Kyle directly on
Unlock job insights
Salary match Number of applicants Skills match
Your application will include the following questions:Do you have experience in administration?
Do you have previous invoicing experience?
How many years of payroll experience do you have?
Which of the following content management systems (CMS) do you have experience with?
Which of the following accounting packages are you experienced with?
Do you have experience using Xero?
Which of the following Microsoft Office products are you experienced with?
Do you have customer service experience?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as an Administration Manager
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