Senior Financial Administrator Position Available

The role of the Financial Manager is to oversee and manage the financial operations of our organization.

Key responsibilities include:

1. Ensuring that all financial systems are adequate and operational to record and report on the financial performance of the organization.
2. Managing daily financial and processing functions, cash flow management, and tax compliance matters.
3. Processing fortnightly payroll for the organization and ensuring that all payroll liabilities and obligations are correctly recorded and discharged.
4. Providing monthly financial reports to senior management on the performance of the organization and commenting on variances to budgets.
5. Formulating and developing all business operating budgets, grant funding estimates, and capital expenditure submissions.
6. Assisting senior management in developing business opportunities and strategies to ensure the organization achieves its strategic growth targets, goals, and objectives.
7. Coordinating and assisting senior management in the development of the organization's budget and forecasting processes and presenting it to senior management.
8. Ensuring that grant funding available to the organization is correctly received and used in the operation of organizational activities.

Financial Functions

1. Financial processing and recording: Ensure all accounting and administration functions are performed in a timely and accurate manner, with a hands-on focus sometimes required.
2. Customer billings, supplier invoices, BAS and GST Lodgements and payments.
3. Systems administration and improvements.
4. Monitoring and managing all aspects of credit management and debt control associated with the organization.
5. Provision of monthly management accounts to senior management, highlighting variances and corrective actions required.
6. Developing and reporting on critical KPIs in conjunction with senior management, such as student-to-teacher ratio, total income per student, EBITDA, recurrent expenditure per student, teacher salaries as a percentage of recurrent expenditure, debt per student, DSCR (target 1.5), annual principal repayment, and percentage change in student numbers.
7. Preparing annual financial statements in line with accounting standards.
8. Lodging various reports with governing bodies.
9. Liaising with auditors on the annual audit of the organization.

Cash Flow Management

1. Ensure that cash flows are monitored monthly and that the organization is meeting all liquidity criteria required for a healthy business.
2. No cash to be borrowed for recurrent expenditure.
3. Investigating negative cash flows and advising corrective actions to senior management.
4. Maintaining cash balances and approved borrowings within specified limits.
5. Maintaining a minimum of 1.5 months' worth of recurrent expenditure as cash balance.

Payroll Administration

1. Ensuring pay rates are correctly recorded in the system and are in alignment with staff contracts.
2. Processing fortnightly payroll.
3. Ensuring the organization is compliant with all PAYG and superannuation obligations.
4. Ensuring staff provisions are correctly recorded in the system.
5. Ensuring staff are provided with their annual tax statement each year.

Budgets and Forecasting

1. Assisting with the development of business plans, forecasts, and strategic plans for business units.
2. Conducting regular reviews of performance against budgets.

Capital Expenditure and Projects

1. Assisting senior management in submitting capital expenditure proposals in line with policies.
2. Managing spending of major capital expenditure projects in line with approvals.
3. Liaising with banks for funding of projects where appropriate.

Government Grants Management and Compliance

1. Ensuring correct enrolment numbers are recorded at required intervals.
2. Ensuring all received grants are used in line with guidelines and proper acquittals are made.
3. Investigating eligibility for other grants in line with school development.

Compliance with School Policies and Procedures

1. Ensuring compliance with all policies and procedures.

To be successful in this role, you will need:

• Accounting / Business qualifications (Degree / CPA).
• At least 3 years experience in a similar role within a school environment.
• Excellent knowledge of accounting principles, credit management.
• Strong analytical and leadership skills.
• Experience with XERO software is highly desirable.
• Strong administration and business planning skills.
• Ability to work autonomously and communicate at all levels.
• Willingness to take a hands-on approach.

This role offers:

• A competitive salary package.
• Ongoing professional development opportunities.
• A dynamic and supportive work environment.

Please note that only applications including a resume and cover letter addressing the criteria will be considered. Deadline for applications is before close of business on [insert date].