Team Assistant

1 week ago

Melbourne, Victoria, Australia Boutique Consulting Full time

Immediate start Available | 75k+Super
- Melbourne CBD
- Amazing close knit team with fantastic progression

My client a leading financial service provider is looking for a Team Assistant / Receptionist to join their highly successful team of bankers on a permanent basis. Based in the Melbourne CBD, this is the perfect opportunity for a highly organised receptionist to take the next step in their career Come join this fun dynamic team

**Key Duties**:

- Assisting a team of junior-mid level bankers (approximately 6 bankers)
- Assisting the senior EA as required
- General office duties
- Printing, filing and binding
- Mail (collecting and distributing daily mail) and organising couriers
- Ordering stationery, office and kitchen supplies
- Maintaining the meeting rooms and keeping the kitchens tidy and stocked (restocking the drinks fridge, cleaning the coffee machines, unpacking the weekly kitchen orders) etc.

**Reception duties**:

- Responsible for answering the phones
- Setting up meeting rooms for client meetings
- Greeting guests, offering and making refreshments
- Organising catering when required
- Diary management and travel arrangements
- Working on PowerPoint presentations and Word documents. Access to highly confidential information/documents - need to show a high level of professionalism and use absolute
- discretion when working on highly confidential matters and/or meeting guests
- Scheduling internal and external meetings;
- Monthly credit card reconciliations and assisting the company bookkeeper as required
- Assisting with marketing activities, client and team events
- Assisting with recruitment
- Assisting with Building Management (Fire Warden & First Aid Officer)

**Key Requirements**:

- Min 2yrs reception support or customer service experience.
- Microsoft Office suite including PowerPoint
- Exceptional organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly
- Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners and investors
- Expert level written and verbal communication skills

**How to Apply

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