Administrator - Industrial Sales

Otraco International is the world's leading provider of Earthmover/Off-road tyre management services to the mining industry.
For over 50 years our world-class credentials are based on a proven ability to reduce the cost of earthmover tyre operation for major, blue chip, mining companies while maximising productivity and enhancing safety.
For over 50 years, we have continued to set new benchmarks in tyre management; delivering savings with uncompromising standards of quality, safety and professionalism.
We have an amazing opportunity for a proactive, focused Industrial Sales Administrator to support the dedicated and talented Otraco Team.
This role will be based in Kewdale WA on a full-time permanent basis and will be reporting to our Operations Administration Coordinator.
The Role: To provide administrative and logistical support to the Industrial Sales Representative and Operations team.
This role ensures the efficient processing and tracking of sales-related documentation, quotes, purchase orders, courier bookings, and vendor communications while maintaining data accuracy, compliance with legislation, and alignment with company and client requirements.
Key responsibilities will include, but not limited to, Provide reliable and accurate administrative support to the Industrial Sales Representative and Operations team, helping the team deliver a smooth and efficient service.
Keep information and records up to date, detailed and accurate so that decisions can be made with confidence.
Work closely with both internal colleagues and external contacts, such as suppliers and couriers, to make sure requests and tasks are followed through on time.
Ensure all activities are carried out safely and in line with legislation, Company standards and Client requirements.
Support coordination between the sales and operations teams to keep workflows moving and customers well supported.
Contribute to the overall customer experience by ensuring the administration side of sales and operations runs efficiently.
Monitor the Industrial Sales inbox, ensuring emails are organised, prioritised, and actioned.
Prepare and track sales quotes on behalf of the Industrial Sales Representative.
Follow up on outstanding orders, so they get delivered to site in a timely manner.
Process and receipt purchase orders promptly and accurately to keep systems and records current.
Keep the Warehouse clean, tidy, and organised.
In collaboration with the client, peers, and the business, you will need have a strong focus on the sales delivery of accuracy and innovation for the company About You: Forklift license essential Good communication (written and oral) skills Highly refined time management skills and ability to deal with conflicting priorities Intermediate Excel knowledge Previous administration experience with sound knowledge of business practices Ability to manage sensitive, private and confidential information and records Ability to be self-driven and work autonomously Desirable: Experience in the mining industry Understanding of payroll systems and processes Demonstrable experience as a valued team member with mature interpersonal skills What we offer: Supportive Health Wellness & Safety initiatives for all our employees and visitors We are committed to creating a diverse and inclusive culture that promotes the skills and insights of all its people irrespective of their gender, ethnicity, ability, age or sexual orientation.
The chance to join a dynamic and successful business dedicated to nurturing their people personally and professionally.
The flexibility to work sometime from home (we run a hybrid office).
Numerous financial, lifestyle, health and wellbeing benefits including salary sacrifice.
options, novated leasing, discounts and support programs.
We know teams perform best when they're diverse and every team member feels like they belong and it's our mission to unleash potential in every team.
This is an opportunity to join an industry leader in a diverse and challenging role and a chance to define your career path with our organisation.
Interested?
Apply now
HOW TO APPLY Please apply with your current resume to this application.
Please apply via the indicated channels.
Submissions by email are not guaranteed to be accepted.
For any queries or help with your application please contact recruitment at ********************** Otraco does not accept any unsolicited resume referrals from Recruitment Agencies.