Office Administrator

1 week ago

Melbourne, Victoria, Australia Icc Constructions Full time

**Job Title**: Admin + Bookkeeping Assistant

**Location**: Clayton, VIC

**Job Type**: Full-Time

**About Us**:
ICC Constructions Pty Ltd specializes in high-quality concrete solutions for residential, commercial, and industrial projects. With over 25 years of experience, we are known for our excellence, reliability, and innovation. Our skilled team is dedicated to delivering superior craftsmanship, working closely with clients to tailor services to their unique needs across a wide range of concrete services

**Job Summary**:
**Key Responsibilities**:
**Administrative Duties**:

- Schedule and coordinate meetings and appointments.
- Maintain filing systems and manage office supplies.
- Induction of new staff.
- Monitor staff timesheets daily (sign in and sign out).
- Assist our estimator.
- Nominate fines and toll invoices as necessary.
- Update supervisor of daily activity in the office.

**Bookkeeping Duties**:

- Maintain accurate financial records, including accounts payable and receivable.
- Process invoices, receipts, and payments, along with drafting quotes.
- Reconcile bank statements and manage cash flow.
- Ensure compliance with financial regulations and internal policies.
- Maintain up-to-date employee holiday, super, annual and tax records.

**Office/Factory Area Duties**:

- Maintain cleanliness of office, file room and kitchen.
- Restocking fridge and kitchen weekly fortnightly.

**Qualifications**:

- Proven experience in administrative roles and bookkeeping/accounting.
- Proficiency in accounting software Xero and Microsoft Office.
- Strong attention to detail and organisational skills.
- Fluent in English with excellent verbal and written communication abilities.
- Ability to work independently and as part of a team.
- Experience in a construction company admin/bookkeeping role is preferred but not required.

**Privacy and confidentiality are required at all times.**

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional development.
- A supportive and collaborative work environment.

Pay: $25.00 - $35.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- No weekends

**Experience**:

- Office administration: 5 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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