Event Planner

6 days ago

Sydney, New South Wales, Australia Mona Farm Full time

**Responsibilities**

**Event Planning**:

- Prepare and manage event contracts, terms and conditions, and deposit receipts, providing all necessary details to accounts.
- Develop comprehensive event planning documents for clients and internal teams.
- Act as the primary liaison between clients and external suppliers to ensure seamless coordination.
- Prepare detailed event briefs for Mona Farm team and catering partners.
- Plan and execute events from conception to completion, ensuring objectives are met.
- Liaise with clients to coordinate all event aspects and secure approvals and sign-offs.
- Effectively handover detailed function information to the Hospitality Director and vendors.
- Gather client feedback to assess satisfaction and identify opportunities for improvement.
- Foster ongoing client relationships to encourage repeat bookings.
- Coordinate and accurately record all event payments.

**Accommodation & Guest Relations**:

- Assist with managing reservations and provide exceptional accommodation customer service for Mona Farm, Cedar Lodge, and offsite guest houses.
- Coordinate in-house catering enquiries and bookings.
- Prepare catering briefs for internal teams.
- Invoice guests for accommodation bookings and follow up on payments as required.
- Review post-stay feedback and respond to guest reviews in a timely and professional manner.

**Event Sales**:

- Assist with wedding, corporate, and private event sales as needed.
- Conduct occasional weekend tours for prospective wedding clients, showcasing the venue and services.
- Support the sales process by providing quotes, proposals, and follow-ups.

**General Administration**:

- Support phone reception and general administrative tasks.
- Implement menu and beverage updates in relevant systems.
- Maintain organized records of all client, event, and accommodation information.

This role includes competitive pay and staff perks such as discounted stays at Mona Farm and Cedar Lodge, a refer-a-friend bonus, and free coffee to keep you fuelled during your shifts

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