Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Sulzer Full time

Services_APAC-E693

Administration Assistant - Full Time - Laverton North, Australia

Join our Services_APAC team within Services division in Australia as Administration Assistant to help us take Sulzer to the next level.

**Your main tasks and responsibilities**:

- Ensure all visitors coming onsite are signed in through our Who's on Location program.
- Filing, including digital data input to the Service Centre's customer files, delivery dockets and project files.
- Daily data entry of timesheets for workshop within Dynamics (ERP) system and Mitrefinch clocking software.
- Review wage reports from Dynamics and Mitrefinch to ensure reports balance prior to Office Supervisor sign off.
- Assist with data entry, job booking for incoming equipment to the workshop.
- Sales invoicing coverage for when Office Supervisor is not available due to holidays, sick or training.
- Raise, maintain, and review purchase orders for workshop in conjunction with the Works Manager.
- Invoice matching to all delivery documentation and purchase orders, along with approval process in DMS
- Weekly on hand stock checks from list to ensure workshop consumables are consistently topped up, liaise with Works Manager on levels to be ordered.
- Ordering via Website logins for vendors and transport companies.
- Provide administration assistance to the SC Manager, Works Manager, and Supervisors as required.
- Ensure all work is carried out in accordance with legislative requirements, Company policies and procedures.

**What you bring to Sulzer**:

- 5+ Years' experience in Office Administration
- Strong computer skills with Microsoft suite, Microsoft Dynamics or equivalent SAP/ERP systems.
- Strong communication skills.
- Sound ability to adapt in shared duties
- Attention to detail
- High level skills in time management.
- Ability to engage and work with others.

**What we offer you**:

- Annual salary reviews
- Employee Assistance Program
- On-site parking
- Work for a global organisation that values innovation, excellence and a commitment to the most important part of our business - our people and our customers.

**No visa or work permit support can be provided for this role.**

**Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.**

At Sulzer, you are empowered to deliver superior results. As a pioneer in industry we have a proud heritage of innovation and continue to evolve for the future. Join our story and create your own impact by developing your expertise and building solutions that help make our lives safer, smarter and more sustainable

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