Office Manager

6 days ago

Sydney, New South Wales, Australia Martinus Rail Full time

**Introduction**:
The Company

Martinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company.
- Do you thrive on driving a solution focused environment?
- Are you committed to delivering outcomes that exceed expectations, every time?
- Do you make things happen, get the job done, no matter what?

**Description**:
Job Summary

Martinus are seeking an Office Manager & Executive Assistant to support the Project Management Office on the upcoming A2P - Inland Rail Project.

The role will cover day-to-day management of the office and provide Executive Assistant support to the Project Director, based in North Sydney.

Tasks and Responsibilities
- Welcome office visitors and new starters, assisting with access, initial set up and inductions
- Work closely with other departments including HR, IT and Facilities Management
- Plan, organise and coordinate meetings, events and schedules
- Maintain office supplies, equipment and inventory
- Coordinate office maintenance and repairs, liaising with vendors as necessary
- Handle incoming and outgoing correspondence, redirecting as appropriate
- Maintain accurate records, including filing paperwork and managing databases
- Assist with accounts management, invoicing, expense tracking and credit card reconciliations
- Provide Executive Assistant support to Project Director including diary management, scheduling appointments and travel arrangements
- Handle miscellaneous administrative tasks as they arise, providing general support to project team

**Skills and Experiences**:
Experience
- Experience in a similar role, preferably in rail, construction or a related industry
- High level of organisation, ability to prioritise and strong time management skills
- Ability to build relationships with internal and external stakeholders
- Exceptional written and verbal communication skills
- Demonstrate a high level of accuracy and attention to detail
- Advanced knowledge of Microsoft Office suite

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