Executive Assistant

2 weeks ago

Perth, Western Australia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.
- At Arup, you'll do more than work — you'll shape a better world._

**About this role**
We have a fantastic opportunity for a motivated **Executive Assistant** to join our vibrant and enthusiastic group based in **Perth**. You will be proactively providing commercial and confidential personal administrative support to the Geography Leader. You will collaborate with other EA's and BA's locally and globally and attain great exposure to the design/engineering/construction industry.

**What will I do?**
- Coordinate and prepare executive leadership reports relating to commercial or operational group performance and strategic progress.
- Creative time and diary management, including flexibility in adjusting schedules to meet priority situations.
- Arranging international and domestic travel in line with Arup's policies and procedures.
- Liaison with key personnel/others within the region to ensure timely delivery of information to meet internal and external (client) deadlines and priorities.
- Planning and arranging meetings, including follow-up with expected attendees to ensure adequate preparation, and ensuring agenda and minutes are correctly prepared.

**What will I bring?**
- 4+ years industry experience with high level PA/ EA/ Administration support in a professional services environment.
- Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.
- Good understanding of processes, guidelines and job instructions, with some knowledge on of nuances and ambiguities
- Ability to multitask, balance demands, taking responsibility for tasks and delivering appropriate solutions.
- Looks for more efficient ways of working and improving operating expenditure

**Our firm**
Dedicated to sustainable development, the firm is a collective of 16,000 designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

**Are you ready to shape a better world?**

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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