Admin Assistant

1 week ago

Melbourne, Victoria, Australia Flexi Personnel Full time

Flexi Personnel take pride in being a family-owned business with 6 locations across Melbourne and regional Victoria. By emphasizing a true partnership with our clients, Flexi Personnel demonstrate a commitment to understanding our client's business needs and providing tailored staffing solutions.

**THE COMPANY**
Our client is a family owned group of food companies which caters to both the retail and wholesale markets across Victoria. With multiple sites across metropolitan and regional Victoria, they are currently experiencing considerable growth, and have a newly created position available for an entry level admin assistant to join their fun and friendly team.

**THE ROLE**
The position of Admin Assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations and support to our Directors and Finance team. Due to the nature of this role, you are required to work on site in the office Monday to Friday, and must have your drivers licence and vehicle. Duties include:

- Answer phone calls and direct to appropriate parties or take messages
- Inbox management
- Provide support to the management and financial team;
- greeting visitors
- accepting deliveries
- mail collections
- filing and archiving,
- inter-company communications
- Data Entry of Invoices
- Assist with account and bank reconciliations
- Liaise with suppliers
- Support Finance Manager with account management and other ad hoc tasks directed
- Punctuality thereby showing respect to peers and other corporate managers by arriving with ample time to be ready before your start time
- Adhere to appropriate standards of behaviour in the workplace
- You will devote the appropriate time required to undertake and complete the duties required

**THE IDEAL CANDIDATE**
- Understands the impact of different communication styles and chooses appropriate approach for the audience engaging with
- Demonstrates an understanding of diverse end-users and stakeholders and their changing needs
- Remains composed and focused during high pressures times
- Can take both short-term and long-term perspectives to plan, manage and prioritise workload.
- Completes work with accuracy and quality in a timely manner
- Takes a true consultative approach when dealing with primary stakeholders and will go above and beyond expectations
- Demonstrated high-level administration and organisational skills
- Previous experience in dealing with confidential information and demonstrated capacity to maintain confidentiality and professional standards of behaviour in difficult and sensitive
- circumstances
- Well-developed liaison skills, including excellent communication skills with a range of public and private stakeholders
- Excellent time management skills including working to deadlines
- Demonstrated writing skills and advanced MS Office skills
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment
- High attention to detail
- Results driven with an ability to efficiently problem solve

This is a fantastic opportunity to join a local, family owned business and make the role your own. Modern office facilities, corporate attire not a must, be yourself and enjoy some friendly banter with your new team

If you meet the above criteria, please **_APPLY NOW_** with an updated resume and cover letter outlining your experience.
- Flexi Personnel are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

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