Executive Assistant To Managing Director

2 weeks ago

Brisbane, Queensland, Australia Times Education Group Australiaq Full time

**Duties/Responsibilities**:

- Schedule meetings and appointments for Executive Directors/CEO and manage travel itineraries for the whole TE management team
- Managing and assisting monthly reimbursements of Directors and CEO, liaising with the Finance Team where required.
- Prepare internal and external corporate documents for executive team members and industry partners
- Drafting letters and documents; collecting and analysing information; initiating telecommunications.
- Prepares reports by collecting and analysing information.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintains customer confidence and protects operations by keeping information confidential.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

**General Duties**
- Maintains head office and meeting rooms, office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain an organized filing system of paper and electronic documents Assist and maintain inventory of corporate merchandise.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Assist and coordinate corporate events to take place outside of the work place, such as expos, fund-raising events and staff appreciation events (see particulars below)
- Contributes to team effort by accomplishing related results as needed**.**:

- Secures information by completing data base backups.

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- EA/ PA: 1 ? (??)

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- Chinese (??)

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- Australia (??)

Work Location: ????

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