Executive Assistant To The Executive Director

2 weeks ago

Brisbane, Queensland, Australia Queensland University Of Technology Full time

$74,013 to $83,479
- Fixed-term, full-time
- Kelvin Grove (hybrid option available)

**Who are we looking for?**

We are seeking a Executive Assistant to the Executive Director to join Marketing and Communication, Chancellery Division.

The Executive Assistant provides executive support to the Executive Director, Marketing and Communication. Executive support includes high level administration support, planning and advice, working collaboratively with key stakeholders and other staff. Confidentiality, discretion, and consistent sound judgement are critical attributes for this role. The position requires outstanding organisational skills supporting the Executive Director, Marketing and Communication with time management, diary management, updating and creating office administration processes, correspondence and general administration support.

We're offering this role as a hybrid position as part of QUT's commitment to embracing the opportunities created by a more virtual and connected world.

**Real world impact**

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

**About the area**

The Marketing and Communication Department sits within the Chancellery Division and is responsible for:

- Building and protecting QUT's brand and reputation
- Engaging and recruiting future students
- Ensuring communications from QUT are effective and of high professional standard.

As well as professional services provided to the university community, the Department is responsible for a variety of corporate communication functions and oversees relevant policies, protocols and governance arrangements..

**What you need to succeed**
- Education, training and/or relevant experience equivalent to completion of an associate diploma with at least two years subsequent relevant work experience.
- High level interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a range of people at all levels both internally and externally, in a professional manner.
- Demonstrated digital literacy skills including the ability to effectively work with the Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
- Demonstrated ability to use initiative to solve problems and work productively within a team with limited supervision to support a wide range of stakeholders internally, nationally and internationally.
- High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.

  • Executive Assistant To The Executive Director

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Police Service Full time

    **The core capability requirements for this role are**:- Provide high level professional secretarial services to the Executive Director (and other senior officers in the region) including word processing, diary management, organising meetings, meeting minute taking and preparing itineraries.- Liaise on behalf of the Executive Director with a range of people...

  • Ao3 Executive Assistant To Executive Director

    2 weeks ago

    Brisbane, Queensland, Australia Chandler Macleod Full time

    **About the company**:An excellent opportunity for an experience Executive Assistant to join a busy and fast paced State Government team.**About the role**:- Providing high level executive support to the Executive Director and the leadership team- Management of corporate and ministerial and performance reporting and risk management- Monitoring procurement...

  • Executive Assistant To The Director

    1 week ago

    Brisbane, Queensland, Australia Vital Chemical Pty Ltd Full time

    A rare and exciting opportunity to join the industry leading **Vital Chemical Team**Working amongst the executive team, you will be joining a well-respected, industry leading company as **Executive Assistant to the Director.**We are looking for a self-motivated and professional Executive Assistant to support in leveraging the Director's time and resources to...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Communities, Housing And Digital Economy Full time

    As Executive Assistant, you will provide high level of confidential executive, administrative, secretarial and project support to the Executive Director by:- Proactively managing and coordinating the Executive Director's electronic diary, including the preparation and organisation of meetings, conference, seminars, accommodation, and travel arrangements.-...

  • Executive Assistant

    1 week ago

    Brisbane, Queensland, Australia Communities, Housing And Digital Economy Full time

    As the Executive Assistant, Office of the Executive Director you will provide a high level of confidential executive, administrative, secretarial and project support to the Executive Director. You will also work collaboratively with key staff in the office of the Executive Director and other Directors throughout the unit.**You will do this by**:- Assessing...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Communities, Housing And Digital Economy Full time

    **You will do this by**:- Proactively managing and coordinating the Executive Director's electronic diary, including the pre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements.- Assisting the Executive Director and Executive Support Officer with project work as required and providing high quality advice to...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    **The Department of Justice delivers integrated criminal, civil and community justice services to enable a fair, safe and inclusive society for all Queenslanders.As the Executive Assistant in the Office of the Executive Director, Compliance, Liquor and Gaming you will be part of a team that ensures liquor and gaming industries in Queensland operate in a safe...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Children, Youth Justice And Multicultural Affairs Full time

    **The Executive Assistant key responsibilities are**:- Provide support and advice to the Regional Executive Director on administrative and operational issues as well as in relation to preparation of reports, briefs, memos, submissions and executive correspondence.- Maintain the Regional Executive Director's diary, including the organisation of meetings,...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Child Safety, Seniors And Disabilities Full time

    Our team in the Office of the Regional Executive Director are required to provide high level responses, advice, support and co-ordination to the Regional Executive Director, Regional Directors, Managers and Senior Officers across and outside of the South West Region.Our team specialise across a variety of tasks, some of which include: business operations;...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Children, Youth Justice And Multicultural Affairs Full time

    **The Executive Assistant key responsibilities are**:- Provide high quality confidential administrative support to a Regional Director or the Regional Executive Director, and provide support to other members of the region. Maintain the Regional Director or Regional Executive Director's diary, including the organisation of meetings, minute taking,...