Office Manager

4 days ago

Sunshine Coast, Australia Douglas Partners Pty Ltd Full time $70,000 - $120,000 per year

About the Company

Douglas Partners Pty Ltd is an industry-leading geotechnical, environmental and groundwater consulting firm employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.

Our core values—People, Integrity, Improvement, Excellence—guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit

About the Role

We're looking for a skilled and proactive Office Manager with a project coordination focus to support the daily operations of our Sunshine Coast office. You'll work closely with the Branch Manager / Principal Engineer, and mentor a junior administrator.

In this role, your responsibilities will include:

Administrative Coordination: Oversee office operations to ensure efficiency, supporting project teams to meet quality assurance (QA) standards.

Project & Business Support: Work with the Branch and Project Managers with project coordinator, invoicing, tender submissions, and business metrics.

Facilities & Office Management: Coordinate facilities support, including office maintenance, equipment repairs and general upkeep.

WHS & QA Compliance: Support the Branch Safety Officer, Branch QA Representative and Branch Training Coordinator in maintaining compliance with WHS and QA procedures and legislative requirements.

Client & Team Engagement: Organise and coordinate client and staff social events and manage travel arrangements for project teams.

Financial Oversight: Manage accounts payable/receivable and assist with monthly reporting, with support from national finance team.

Record Keeping & Project Closures: Maintain filing systems, archiving and project closure documentation.

Team Leadership & Junior Admin Support: Oversee and mentor a junior admin, providing guidance, training and support to ensure effective office operations.

Hours are Monday to Friday, 8:00 am – 4:30 pm, with flexibility when required.

About You

  • Experienced: Previous experience in office or project admin, ideally in engineering, consulting or lab testing environments.
  • Organised & Efficient: Strong time management with the ability to handle multiple priorities.
  • Great Communicator: Clear, professional and confident in both written and verbal communication.
  • Supportive Leader: Experience overseeing junior staff or mentoring others is highly desirable.
  • Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
  • Proactive & Calm: Able to take initiative, stay composed under pressure and find practical solutions.
  • Process-Minded: Able to build structure and systems in a way that supports the team.
  • Collaborative: Comfortable working with senior managers while remaining approachable and supportive.
  • Flexible & Adaptable: Happy to help wherever needed and open to learning new systems or tasks.

What's in it for you

  • Ongoing training and development
  • Flexible work arrangements
  • Annual Wellbeing Allowance
  • 5 week's annual leave after 5 years' of service
  • Employee Assistance Program for Health & Wellbeing
  • Discount retail offers via our Douglas Good Deals
  • A work culture that is empowering, fun and inclusive

Application should include

  • Brief cover letter demonstrating how you would fulfil this role
  • Resume and any work experience references.

This position is open to Australian citizens, permanent residents, or individuals with permanent work rights in Australia.

Please note: Only shortlisted candidates will be contacted.

  • Assistant Manager

    3 days ago

    Sunshine Coast, Australia Public Trust Office Full time

    About the role The Assistant Manager assists the Regional Manager in the management and functioning of the Public Trust Office regional centre. The Assistant Manager is accountable for providing support to the Regional Manager in the operational management of the office, the delivery of excellent customer service and the promotion of the Public Trust Office...

  • Administration Officer

    3 days ago

    Sunshine Coast, Australia Office of Industrial Relations Full time

    Workplace Health and Safety Queensland (WHSQ) is responsible for working with industry, unions and the community to improve work health and safety outcomes in Queensland. WHSQ works with industry and the community to build positive safety cultures and build safety capability, investigate workplace fatalities and serious injuries and where necessary uses...

  • Assistant Manager

    2 days ago

    Sunshine Coast, Australia Public Trust Office Full time

    About the role The Customer Experience and Delivery (CED) portfolio at Queensland Public Trustee (QPT) offers trusted estate administration, education, and financial services, empowering Queenslanders to plan and prepare for significant life events. As Assistant Manager within the Sunshine Coast team, you will work closely with the Regional Manager and play...

  • Office Manager

    1 week ago

    Sunshine Coast, Australia Safeguard Pest Control Full time

    **Office Manager (Preferred - Pest Control Industry)** **Safeguard Pest Control** **Caloundra, Sunshine Coast QLD** **Office Management (Administration & Office Support)** Are you an experienced and motivated professional with a background in the pest industry? Do you excel at managing teams and coordinating job schedules? We have an exciting opportunity...

  • Office Manager

    2 weeks ago

    Sunshine Coast, Australia HRM Contracting and Consulting Full time

    We are seeking a full-time Office Manager for a professional Accounting Firm. **Duties will include**: - High level management support to professional staff; - Professional management of communications across clients; - Manage the workflow and WIP; - Managing office debtors; - Liaise with ATO, ASIC and other stakeholders; - Establish and maintain...

  • Administrative Support Professional

    4 days ago

    Gold Coast, Queensland, Australia beBeeoffice manager Full time $90,000 - $120,000

    About the RoleWe are seeking a highly skilled and experienced Office Manager to join our team in Brisbane. As an Office Manager, you will be responsible for managing all aspects of the office, including administration, bookkeeping, and financial management.This is a sole charge position, approximately 20-25 hours per week with flexible work arrangements...

  • Executive Office Manager

    1 week ago

    Sunshine Coast, Australia HAYS Full time

    Executive Office Manager | Immediate Start | South Sunshine Coast Location | Join an exciting organisation **Your new company** Hays Maroochydore is proud to partner with a local Developer Builder that boasts a portfolio of luxury apartment developments with ocean views. They are very well-placed to capitalise on demand in what is currently the fastest...

  • Office Manager

    7 days ago

    Sunshine Coast, Australia HAYS Full time

    Exciting opportunity for a motivated and passionate leader to join a leading physiotherapy group in QLD! **Your new company** Our client is a leading, growing, and well-recognised Physiotherapy group with practices located all across South East Queensland. Their strong and genuine focus on training, professional development, and creating a culture centred...

  • Disaster Management Officer

    3 days ago

    Sunshine Coast, Australia Queensland Health Full time

    An exciting opportunity exists for a Disaster Management Officer part of the Disaster Management Team, who is responsible for supporting the delivery of organisational disaster management services across all facilities within the Sunshine Coast Hospital and Health Services (SCHHS). The Disaster Management Officer works with internal clinical and business...

  • Front Office Manager

    2 weeks ago

    Sunshine Coast, Australia Oaks Hotels Full time

    **Company Description** Oaks Hotels & Resorts is one of Australasia’s largest apartment style accommodation providers, managing a portfolio of over 55 properties across five countries. Our modern and fully equipped apartments, residences and suites are what make our Guests return time and time again. Our people drive the success of our business, so we...