Office Manager

5 days ago

Sunshine Coast, Australia Douglas Partners Pty Ltd Full time $60,000 - $100,000 per year

About the Company

Douglas Partners Pty Ltd is an industry-leading geotechnical, environmental and groundwater consulting firm employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.

Our core values—People, Integrity, Improvement, Excellence—guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit

About the Role

We're looking for a skilled and proactive Office Manager with a project coordination focus to support the daily operations of our Sunshine Coast office. You'll work closely with the Branch Manager / Principal Engineer, and mentor a junior administrator.

In this role, your responsibilities will include:

Administrative Coordination: Oversee office operations to ensure efficiency, supporting project teams to meet quality assurance (QA) standards.

Project & Business Support: Work with the Branch and Project Managers with project coordinator, invoicing, tender submissions, and business metrics.

Facilities & Office Management: Coordinate facilities support, including office maintenance, equipment repairs and general upkeep.

WHS & QA Compliance: Support the Branch Safety Officer, Branch QA Representative and Branch Training Coordinator in maintaining compliance with WHS and QA procedures and legislative requirements.

Client & Team Engagement: Organise and coordinate client and staff social events and manage travel arrangements for project teams.

Financial Oversight: Manage accounts payable/receivable and assist with monthly reporting, with support from national finance team.

Record Keeping & Project Closures: Maintain filing systems, archiving and project closure documentation.

Team Leadership & Junior Admin Support: Oversee and mentor a junior admin, providing guidance, training and support to ensure effective office operations.

Hours are Monday to Friday, 8:00 am – 4:30 pm, with flexibility when required.

About You

  • Experienced: Previous experience in office or project admin, ideally in engineering, consulting or lab testing environments.
  • Organised & Efficient: Strong time management with the ability to handle multiple priorities.
  • Great Communicator: Clear, professional and confident in both written and verbal communication.
  • Supportive Leader: Experience overseeing junior staff or mentoring others is highly desirable.
  • Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
  • Proactive & Calm: Able to take initiative, stay composed under pressure and find practical solutions.
  • Process-Minded: Able to build structure and systems in a way that supports the team.
  • Collaborative: Comfortable working with senior managers while remaining approachable and supportive.
  • Flexible & Adaptable: Happy to help wherever needed and open to learning new systems or tasks.

What's in it for you

  • Ongoing training and development
  • Flexible work arrangements
  • Annual Wellbeing Allowance
  • 5 week's annual leave after 5 years' of service
  • Employee Assistance Program for Health & Wellbeing
  • Discount retail offers via our Douglas Good Deals
  • A work culture that is empowering, fun and inclusive

Application should include

  • Brief cover letter demonstrating how you would fulfil this role
  • Resume and any work experience references.

This position is open to Australian citizens, permanent residents, or individuals with permanent work rights in Australia.

Please note: Only shortlisted candidates will be contacted.

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