Team Assistant

• Your ability to manage multiple priories in a fast-paced environment will ensure your success
• Autonomous role in a supportive team environment
• Hybrid work from either of our head offices in Brisbane, Adelaide or Toowoomba.

About the role

As a Team Assistant, you will work as part of a team to provide seamless day-to-day administration support to the Head of Legal Banking, Head of Legal Corporate and the Legal Team. Your responsibilities will be varied as you collaborate with internal stakeholders at all levels of the organisation to effectively coordinate a range of Board and team activities.

Specifically, this will include:

• Undertaking coordination and administration activities including meeting co-ordination Legal Team meetings and related activity, provide diary support to the Head of Legal and Legal Team members
• Preparing agendas and slide decks for presentations or meetings, attend meetings with members of the Legal Team and take minutes and actions
• Providing support and coordination with respect to invoicing arrangements including the processing of invoices, liaising with stakeholders and appropriate record management
• Providing travel management coordination and support to the Legal Team
• Preparation of reporting to the Heads of Legal in relation to the legal matter register
• Assisting with process improvement projects and initiatives with opportunities to take the lead for certain activities
• Assisting with the development and management of registers, planners and trackers
• Maintaining a schedule of regular reporting, ensuring that all contributors are aware of development time schedules and proactively manage delivery
• Organising, planning, managing and progressing work in an autonomous manner whilst working collaboratively within a small team.

About you

This is a multi-faceted and fast-paced role. Therefore, to be considered, you need to demonstrate your experience operating autonomously and successfully prioritising competing demands in a high-volume, highly regulated and fast-paced environment.

Additionally, we seek:

• Solid experience in a similar role providing high level administrative support for Senior Leaders including diary, travel, and event management
• Well-developed written and verbal communication skills with an ability to coordinate and develop meeting papers, proposals and reports
• High level of motivation and ability to multitask and manage multiple projects, priorities and stakeholders concurrently
• Intermediate to Advanced level of experience in PowerPoint, Microsoft Word, Excel and Outlook plus Microsoft Teams and WebEx

Why you'll love working with us:

People First Bank – our new brand – says exactly what we're all about: people. We're committed to supporting and growing our team and creating an outstanding work environment.

You'll have access to financial and lifestyle benefits to support your success and individuality:

• Flexibility and hybrid working arrangements.
• Extend your salary with discounts on banking, health insurance, and shopping across Australia.
• Advance your career with training, study support, and project opportunities.
• Competitive leave benefits that empower employees to take time for themselves and loved ones.
• Wellbeing support with our Employee Assistance Program, wellbeing leave, mental health app, and mental health ambassadors' program.
• Make a difference with paid volunteering, Workplace Giving, and diverse community initiatives.
• Be recognised for your contributions through our peer-driven recognition program.

A bit about People First Bank:

In March 2023, People's Choice and Heritage Bank merged to form Heritage and People's Choice Limited - Australia's leading mutual bank. We are now on an exciting journey to bring together our products, services, and technology under a single brand - People First Bank.

We have over 700,000 members and 1,900 employees, with dual head offices in Adelaide and Toowoomba, an Australian-based contact centre and branches across five states.

With a vision 'To deliver positive change through banking', People First Bank serves members and contributes to the community, while offering an inclusive, flexible work environment. We're big enough to make an impact; but agile enough to influence and do interesting work.

Apply online now:

If you like what you've read and we sound like a good fit, we'd love to hear from you - click on the apply button now.

If this sounds like you, this could be the next step in your career. Click 'Apply' now and submit your application, including a cover letter and current resume.

We are committed to diversity and inclusion and support candidate requests for adjustments to enable everyone to equitably participate in our selection process.