Team Assistant

1 week ago

Sydney, New South Wales, Australia TMX Transform Full time $60,000 - $90,000 per year

Position Title
: Property & Office Team Assistant

Location:
Sydney, Australia

Reporting to:
Executive Level / Property Team Lead

Role Overview

As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You'll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.

Key Responsibilities

Property Team Support

  • Calendar management, schedule appointments and coordinate meetings for the Property team.
  • Arrange travel itineraries, accommodation, and process expense claims for team members.
  • Prepare and distribute meeting agendas, reports, presentation packs, and other materials.
  • Assist with data entry, system management, and maintaining accurate records in property-related internal systems.
  • Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.
  • Draft, review, and refine polished, market-facing documents and presentations.
  • Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.

General Office Management

  • Oversee daily office operations to ensure smooth administrative processes.
  • Maintain office supplies inventory, anticipate needs, and reorder as necessary.
  • Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).
  • Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.
  • Plan and organise company events, meetings, catering, and logistics.
  • Assist in coordinating team-building activities and special events to foster a positive work environment.
  • Support financial administration, including monitoring office expense budgets and maintaining accurate records.

Skills & Experience

  • 2+ years' experience in a property, real estate, or office management environment.
  • Proven experience supporting multiple executives or teams in a fast-paced setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
  • Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.
  • Excellent written and verbal communication skills.
  • Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.

Behaviours & Key Attributes

  • Proactive, can-do attitude with a willingness to learn and take on new challenges.
  • Excellent organisational and multitasking abilities.
  • Strong stakeholder relationship-building skills.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Results-oriented, highly self-motivated, and a collaborative team player.

Why Join Us?

  • Be part of a collaborative, inclusive, and high-performing team.
  • Opportunities for professional development and career advancement.
  • Competitive salary, bonus, health benefits, and other perks.

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