Administration and Rostering Coordinator

6 hours ago

Dubbo Western Region, Australia UPA External Full time $50,000 - $70,000 per year

Administration and Rostering Coordinator
Location: Dubbo, NSW
Employment Type: Full-time, Permanent
Organisation: United Protestant Association (UPA)

Make a meaningful impact every day—join a values-driven aged care organisation committed to respect, dignity, and quality care.

About Us

At UPA, our mission is to provide quality care and support to older Australians through compassion, respect, and understanding. We offer a wide range of services across NSW, including residential aged care, home care, and retirement living. Our philosophy of care is that every person has the right to live in peace and dignity, with respect and security, irrespective of age.

About the Role

We are seeking an experienced and proactive Administration and Rostering Coordinator to join our team in Dubbo. In this vital role, you will ensure the facility is appropriately staffed in line with operational needs, aged care standards, and legislative requirements. You will also provide essential administrative support to assist the Facility Manager in maintaining smooth day-to-day operations. This position suits someone who thrives in a busy, people-focused environment, with excellent organisation skills and a passion for supporting a caring team.

Key Responsibilities

  • Develop, coordinate, and maintain effective staff rosters to ensure adequate coverage and compliance.

  • Liaise with staff, management, and external agencies regarding rostering, leave, and shift replacements.

  • Provide administrative, reception, and clerical support to the Facility Manager.

  • Support recruitment, induction, and retention activities for new and existing employees.

  • Maintain staff records.

  • Participate in quality and compliance activities in alignment with Aged Care Quality Standards.

  • Assist with audits, staff communications, and general operational reporting.

About You

You are a highly organised professional who can balance multiple priorities while maintaining accuracy and care. You take pride in ensuring everything runs smoothly behind the scenes and enjoy being the go-to person for staff and management.

Essential Criteria

  • Minimum 2 years' experience in administration or personal assistant roles.

  • Strong computer skills, including Microsoft Office (Word, Excel, Outlook).

  • Excellent communication and interpersonal abilities.

  • Strong organisational and problem-solving skills.

  • Proven ability to work independently and collaboratively within a team.

  • Attention to detail and a professional, approachable manner.

  • Would definitely prefer previous experience with rosters.

Desirable

  • Experience with rostering or scheduling systems (e.g., Humanforce).

  • Knowledge of the Aged Care sector and regulatory frameworks.

  • Experience in a similar role within aged care or community services.

Additional Requirements

  • Current National Criminal History Check (within 3 years).

  • Flexibility to adjust work hours as required by operational needs.

Why Join UPA

  • Work in a supportive, purpose-driven team.

  • Enjoy the stability of a well-established organisation with strong community values.

  • Ongoing professional development and training opportunities.

  • Make a meaningful difference in the lives of our residents and staff every day.

How to Apply

If you are ready to take on a rewarding role where your organisational skills and caring nature will shine, we'd love to hear from you.
Please apply via the UPA Careers Page or contact the Facility Manager, Dubbo Community, at [insert contact details] for more information.

  • Administration and Rostering Coordinator

    2 days ago

    Dubbo - Western Region, Australia UPA External Full time $60,000 - $80,000 per year

    Location: Dubbo, NSWEmployment Type: Full-time, PermanentOrganisation: United Protestant Association (UPA)Make a meaningful impact every day—join a values-driven aged care organisation committed to respect, dignity, and quality care.About UsAt UPA, our mission is to provide quality care and support to older Australians through compassion, respect, and...

  • Roster Coordinator

    1 week ago

    Dubbo, New South Wales, Australia Westhaven Limited Full time $60,000 - $80,000 per year

    ROSTER COORDINATOR - Join Our Team in the Central WestAre you a highly organised and detail-oriented professional looking for a secure, Permanent Full-Time role? We are seeking a dedicated Roster Coordinator to join our team and become the driving force behind our efficient staffing operations.If you thrive in a fast-paced environment and enjoy solving...

  • Roster Coordinator

    1 week ago

    Dubbo NSW, Australia WESTHAVEN Full time $60,000 - $80,000 per year

    ROSTER COORDINATOR - Join Our Team in the Central WestAre you a highly organised and detail-oriented professional looking for a secure, Permanent Full-Time role? We are seeking a dedicated Roster Coordinator to join our team and become the driving force behind our efficient staffing operations.If you thrive in a fast-paced environment and enjoy solving...

  • Rostering Coordinator

    1 week ago

    Mirrabooka, Western Australia , Australia Essential Nursing and Disability Services Full time $60,000 - $80,000 per year

    Summary:We are seeking a highly organized and detail-oriented Rostering Coordinator to join our team in Mirrabooka, Western Australia. The successful candidate will be responsible for managing employee schedules and ensuring that all shifts are adequately staffed. This role is crucial for maintaining operational efficiency and will involve close...

  • Administration Coordinator – Approvals, Accounts

    2 days ago

    Dubbo, New South Wales, Australia Narellan pools Full time

    Administration Coordinator Full Time | Dubbo Office | $33–$40 per hour (depending on experience) Monday–Friday, 8:45 am – 5:00 pm | In-house roleWe're seeking an experienced and motivated Administration Coordinator to join our in-house team at Narellan Pools Western Plains & Northern Tablelands.This is a full-time, office-based role in Dubbo,...

  • Administration Services Coordinator

    1 week ago

    Murdoch, Western Australia, Aegis Health Full time $60,000 - $90,000 per year

    Administration Services Coordinator Full-Time Role About Aegis HealthAegis Health has a guiding philosophy and deep commitment to quality Health Care based on compassion and respect. Aegis Health has evolved from the Aegis Group's extensive experience in care provision, to develop innovative health care services.  At Murdoch Square, these integrated health...

  • Roster Officer

    1 week ago

    Sydney Western Suburbs, Australia NSW Police Force Full time

    **Clerk Grade 5**: - **Ongoing Full-Time**: - **Campbelltown** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a day, seven days a...

  • Rostering Officer

    12 hours ago

    Adelaide Region SA, Australia HAYS Full time

    Temporary Rostering officer role, starting immediately for a Not-For-Profit organisation in Adelaide. **Your new company** This South Australian Not-for-Profit organisation provides person-centred care for people living with a disability. They are seeking a rostering officer to join their team on a temporary basis. **Your new role** As a rostering officer,...

  • Administration Coordinator

    1 week ago

    Adelaide Metro Western - Metropolitan South Australia SA Health Full time $67,589 - $72,333 per year

    Central Adelaide Local Health NetworkThe Queen Elizabeth Hospital, Woodville SouthSalary  ASO-3  $67,589 - $72,033 p.a. + Superannuation and Salary Sacrifice BenefitsPermanent full-time About the RoleWe are seeking a motivated and experienced Administration Coordinator to lead the Switchboard team at The Queen Elizabeth Hospital. In this key role, you...

  • District Finance and Administration Coordinator

    1 week ago

    Kununurra, Western, Australia Department of Biodiversity, Conservation and Attractions Full time $95,782 - $100,526 per year

    PSCA, Level 4, $95,782 - $100,526 p.a. plus 12% SuperannuationJoin us in our mission to promote biodiversity, conserve our valuable ecosystems, and provide engaging attractions that connect people with nature.THIS IS A PERMANENT, FULL-TIME POSITIONTHIS POSITION IS BASED IN KUNUNURRA**APPLICATIONS FOR THIS POSITION CLOSE ATMIDDAY ON WEDNESDAY, 19 NOVEMBER...