Office Manager

23 hours ago

Lavender Bay, New South Wales, Australia Avlaw Aviation Consulting Full time $60,000 - $90,000 per year

The Office Manager will be responsible for a number of key administrative tasks in support of the broad range of consultancy services delivered by Avlaw Aviation Consulting (Avlaw), including the following (not exhaustive):

  • Researching/making travel arrangements e.g. booking flights, accommodation, car hire, visas etc;
  • Monitoring and managing the recency of auditor records e.g. qualifications, passports, certifications;
  • Actioning Audit Agreements following the confirmation of a new Basic Aviation Risk Standard (BARS) audit;
  • Preparing and delivering invoicing instructions for Avlaw's bookkeeper; and
  • Coordinating (and assisting or developing when requested) with external contractors that provide a range of services to Avlaw (e.g. graphic design, SEO, blog writer, IT, web developer);
  • On-boarding of new consultants;
  • Tracking consultancy agreement expiration dates to ensure all relevant specialists remain current;
  • Coordinating with consultants in Australia and overseas to update CVs (proposals, tender submissions);
  • Prime responsibility for fielding enquiries via telephone and website;
  • Maintaining accurate records of feedback received from unsuccessful procurement bids;
  • Coordinating Avlaw Team events;
  • As directed, compiling comprehensive minutes, summaries and feedback from meetings or events; and
  • Purchasing office supplies.

Required Experience

  • Previous experience in an administrative/clerical/Office Manager role
  • Preparing invoice instructions for bookkeepers
  • Competent in Microsoft Office (Word, Outlook, Excel minimum)
  • Competent in using Adobe
  • Experience arranging logistics (flights, accommodation, car hire, visas etc.)
  • Event coordination
  • Record management
  • Experience in fielding phone and website enquiries in a corporate setting

Desired Experience

  • Blog writing, marketing, social media account management etc.
  • Previous work experience in the aviation industry

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