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Events Officer

2 weeks ago

Parkville, Victoria, Australia University of Melbourne Full time $85,238 - $97,090 per year

Role type: Full Time; Continuing

Department: Global Culture & Engagement

Salary: UOM 5 – $85,238 to $97,906 p.a. plus 17% super

  • Shape event experiences / Collaborate across prestigious venues / Contribute to university's global standing
  • Apply now to join a dynamic team delivering impactful events across the University of Melbourne's cultural spaces
  • Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity:

As an Events Officer in the Museums and Collections Department at the University of Melbourne, you'll play a crucial role in delivering key events and managing third-party bookings across prestigious cultural venues including Potter Museum of Art, Buxton Contemporary, Science Gallery Melbourne, Grainger Museum, Old Quad and M Pavilion Parkville.

You'll have the opportunity to contribute to the University's cultural strategy, working collaboratively to enrich the social and intellectual life of students and communities. Your expertise will help strengthen the University's global cultural standing while ensuring its museums and collections remain integral to Melbourne's cultural fabric.

Your responsibilities will include:

  • Manage Third-Party Bookings : Provide comprehensive event management services for external clients, from initial enquiries to post-event follow-ups, ensuring high-quality delivery and customer satisfaction.
  • Plan and Deliver Key Events: Work with internal stakeholders to organise impactful events and activations across Museums & Collections venues, aligning with departmental strategic priorities.
  • Administer Booking Systems: Maintain accurate records and efficiently manage event and space bookings using specialized software, Elite.
  • Collaborate Across Teams: Build strong relationships with internal departments and external stakeholders to advance strategic objectives and ensure smooth event operations.

You may be a great fit if:

You are an experienced events professional with excellent organisational and communication skills, capable of managing multiple priorities in a dynamic cultural environment while delivering high-quality outcomes for diverse stakeholders.

You may also:

  • Have experience in the events industry, with the ability to lead casual teams and work methodically towards goals.
  • Have experience working within a museum or gallery environment or within a venue-based events/sales team.
  • Possess strong administrative skills, including maintaining office systems and managing client financials.
  • Demonstrate excellent customer service skills and a commitment to delivering high-quality outcomes.
  • Have experience with booking and scheduling systems, particularly in a cultural or educational setting.
  • Be flexible and able to work out of hours, including evenings, weekends, and public holidays.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

  • Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

  • Progressive, considerate leave provisions to empower your work-life balance

  • Salary packaging and access to a range of discounted services including Bupa health insurance

  • Health and well-being services including a leading Employee Assistance Program

Your new team – Global Culture & Engagement

Led by the Deputy Vice-Chancellor (Global, Culture & Engagement), Chancellery Global, Culture and Engagement provides strategic guidance and expert advice for internationalisation and global engagement, government affairs, community partnerships, stakeholder engagement, museums and collections and arts and culture.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker – or send an email titled 'Reasonable Adjustments' to hr- . You can find more information for applicants requiring reasonable adjustments on our Careers website:

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our Indigenous strategy please visit -

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied- .

Working at the University – what you need to know

This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential

Is this the perfect opportunity for you? Apply today Including the following documents:

  • Resume

  • Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the .

If you have any questions regarding the recruitment process, please feel free to contact Alessandro Storani via email at hr- , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any questions regarding the job please follow the details listed on the .

Applications close : 22 September :01AM (AEST)

: Events Officer Museums _Collections PD