Executive Coordinator

What's on Offer

Strategic opportunity to highlight your research and project coordination capabilities while supporting the Office of the Deputy secretary.

We strive to create a high-quality working life for our community of valued employees.

Working with us provides
:

• Access to a Rostered Day Off;
• All roles can be worked flexibly but this may differ from role to role;
• Uniquely rewarding work in the service of the Victorian community;
• Support for education, career and professional development;
• An unrivalled suite of physical and mental health and wellbeing support services;
• Access to a sports voucher;
• Discounted health insurance;
• Corporate Clothing Allowance (conditions apply)
• Free gym access;
• Close to Public Transport (Parliament Station)

About the Role

The primary purpose of the position of the Executive Coordinator Office of the Deputy Secretary is to provide high level confidential coordination of the Office of the Deputy Secretary and influence, liaise and assist the Deputy Secretary's Leadership Team.

The position will lead the development and improvement of the governance systems and standards of the Office of the Deputy secretary, act as the main point of contact and attend independently to a high volume of significant and urgent matters submitted to the Deputy Secretary.

The incumbent will serve as an advisor to the Deputy Secretary by having policy oversight, and conducting research and projects as directed and prepare advice and findings to inform the Deputy Secretary and executive level decision making and planning.

What you will need to Succeed

To be successful in this position, you will have:

· Tertiary degree in relevant field highly desirable but not mandatory. Equivalent experience would suffice.

· As a minimum Business Administration qualification or equivalent (such as Project Management/Business Management Advance Certificate of Diploma) combined with substantial work experience in relevant area, preferred degree qualified.

· At least five years demonstrated extensive experience as an executive assistant. Proven ability to coordinate a contemporary and high-volume executive office.

· Demonstrated intermediate to high level competence in Microsoft Office Suite.

· Experience in understanding, analysing and interpreting business plans and strategies and involvement in a range of challenging projects.

· Well-developed interpersonal, written and oral communication skills to obtain co-operation and assistance of others to implement improvements and resolve issues.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture.

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria's major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don't miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Mel Dare, Manager, Talent Acquisition at

Important Information

FRV's standard practice is to appoint at the base of the salary range, however consideration will be given to an above base salary within the advertised range based on the successful candidate's skills and experience

Applicants must be an Australian Citizen or Permanent Resident to apply for this position